University Emergency Evacuation Plan

Overview

Emergency Evacuation Plan

• Emergency Evacuation recommendation to President when Level 3 hurricane is in the Gulf of Mexico and vector points North (up to 3 days advanced warning).
• Kabcoff is the designated location to meet for instructions and evacuation.
• Designated staff will evacuate to Shreveport, LA.
• Students and chaperones will evacuate to Centenary College in Shreveport, LA on buses contracted by the University.
• Cell phones with area codes other than 504 are already available to designated administrators.
• Text messaging is already available; students and university personnel need to sign-up to receive messages via their cell phones. Sign-up is available through a link on the University’s website at www.dillard.edu/emergencyalerts.
• A back-up website server has been established at a remote site.
• Emergency information will be updated continuously on the Dillard website: www.dillard.edu/emergencyalerts.
• Emergency Evacuation Plan will be placed on web prior to fall semester.
• An Academic Plan has been developed to ensure no loss in instruction for students; students should consult instructors regarding individual class plan.
• Each division and department should have a Telephone Calling Tree with emergency contact numbers and a designated emergency coordinator.

8-Step Emergency Plan Summary

1. DECLARATION OF EMERGENCY
   The President is advised to declare an emergency and immediately begin evacuation procedures once a tropical storm/hurricane reaches the Gulf of Mexico as a Category 3 Hurricane and the directional vector points north.
   [It is anticipated that such analysis should provide as much as three (3) days advanced warning].
2. Crisis Decision Team reviews the situation (President, Executive Vice President, Director of Public Safety and Director of University Communications, President’s Senior Executive Officer).
3. Decision is made to assemble full Emergency Preparedness Team (President, Executive Vice President, Senior Cabinet, Director of Public Safety, Director of University Communications, Facilities Management, SO-DEXO Food Services, ITT, Human Resources and University Nurse).
4. President (or designee) declares emergency/crisis status and gives instructions to ensure maximum coordination to Executive Vice President and Emergency Preparedness Team.
5. Emergency Preparedness Team begins implementation of plan based on the nature of the situation.
6. Emergency Preparedness Team assembles as frequently as necessary to provide status updates.
7. During the emergency, members of the response team will handle tasks as assigned.
8. Recovery procedures will be implemented after the President declares “all clear” and return to business as usual.

For communication updates: Call the Information Line at 877-551-558 or consult the University’s website at www.dillard.edu

Emergency Evacuation Preparation Checklist

Students

Non-Residential

• Check with local media regarding closure and evacuation.
• You will be informed of make-up days, if necessary.

Residential

• Determine where you will evacuate.
• If you require evacuation assistance contacts Residential Life for information.
• Pack medicines, valuables, toiletry items, pillow and blanket or throw cover.
• Unplug all electronic devices. Move items away from windows and off the floor.
• Notify Residential Life staff of your destination and contact number.
• If instructed, you must evacuate. Failure to do so will result in disciplinary action up to and including expulsion.
• Check in with residential staff upon your return to receive further instructions.
• Take photos if possible before you leave.
• Take important papers and research documents.
• Take CDs, DVDs and other electronic storage devices.
• Check with local media for further instructions.
• Persons with disabilities use the “buddy system” for assistance to the most appropriate exit route or nearest area of rescue.

Faculty

• Once notified of closure, dismiss classes if necessary.
• Move items from floor of your office.
• Turn off/unplug all electronic devices.
• Secure valuables and lock all doors.
• Check with local media for further instructions.

Staff

• Once notified of closure, turn off and unplug all electrical equipment.
• Remove anything from the floor.
• Dispose of trash and food items.
• Clear items from desk and near windows.
• Secure valuables and lock all doors.
• Watch local media for further instructions.

Emergency Response Team

• President, Senior Cabinet, Public Safety Director, Director of Communications, Facilities Management.
• Others as designated by supervisor/vice president depending on situation.
• Report to president’s conference room when instructed for briefing and assignment prior to emergency and as instructed once implementation of plan begins.
• Secure personal work space.
• Direct employees as instructed.
• Implement tasks as determined by Crisis Decision Team.
• Evacuate as instructed. Be sure to inform President’s Office of your destinations and contact information.
• You will be notified regarding further instructions to return to campus.