Departmental Policies and Statements

Academic Affairs

Students can obtain academic information from three sources: 1) The Dillard University Catalog; 2) The Office of Academic Affairs, Suite 203 Rosenwald Hall; 3) Divisional Office of the student’s major.

Business and Finance

Expenses and Fees

All students are required to pay full tuition, fees, and related expenses when they register based on due dates established. A student has not officially completed registration until all tuition requirements and applicable fees have been paid and certified by the Office of Business and Finance. If registration is not completed during the designated times, the student must pay a late registration fee.

The University reserves the right to change, with due notice, any of the expenses listed and to withhold statements, grade reports, transcripts, diplomas, etc; until all indebtedness to the University has been discharged or until satisfactory arrangements have been made with the Office of Business and Finance. No student will be allowed to register if prior indebtedness has not been satisfied. Refer to the University Catalog for more information.

Any communications concerning expenses and fees should be directed to:

Office of Business and Finance Dillard University
2601 Gentilly Boulevard
New Orleans, Louisiana 70122-3097
Phone: (504) 816-4654
Fax: (504) 816-4443

Indebtedness to the University

Failure to meet financial obligations as scheduled will result in the following penalties:

1. Administrative hold on any future registration until debt is settled.
2. Academic records held. This includes final grade reports, transcripts and access to grades via the Internet.
3. Participation in the graduation ceremony will not be allowed, and the diploma will be held until debt settled.
4. Placement of the delinquent account with outside collection agency.

Fines levied by the Library, Public Safety, Student Housing and others that are not paid at the end of the current semester will be added to the student’s account.

Financial Clearance Policy for Membership Intake

Students are required to have a zero balance with the University to obtain financial clearance for membership intake. If the balance is not zero, financial clearance will be granted if the following two conditions are met:

• There are financial aid awards pending that will bring the account to a zero balance. Work study awards will not be considered in our calculations.
• If the student is on the tuition payment plan for the semester he/she is applying for membership in an organization, the student’s account will be examined to determine if there is an acceptable payment history. If there is a history of checks returned for insufficient funds or past due payments financial clearance will not be granted.

Use of Financial Aid Funds in Payment of Fees

Most financial aid (scholarships, loans and grants, etc.) is distributed in two equal disbursements. Half of the award is credited to a student’s first semester account and the other half to the second semester account. Students who are awarded work-study will receive monthly payments by a direct credit to the student’s account or by payroll check. The total financial aid payment cannot exceed the cost of attendance as defined by federal regulations. Aid recipients must pay the difference between the amount of aid credited and the amount due for registration.

If you decide not to attend the University, you must officially withdraw. Failure to follow this procedure will result in grades of “F” for the semester and possible financial obligations to the University.

If your financial aid award is reduced or eliminated due to ineligibility determined after registration, the student will be responsible for paying the financial obligations.

Credit Balances

Dillard University disburses Title IV funds by crediting a student’s account. Those funds that exceed tuition, fees, room and board, and other authorized charges, will be refunded to the student or parent in accordance with Title IV federal guidelines.

All debts to the University must be satisfied prior to qualifying for a refund. All refunds payable to the student or parent will be processed through the student’s account including housing refunds, financial aid, tuition refunds, etc. Checks or credit to the Dillard Direct Pay Card will be generated from student accounts on a bi-weekly cycle.

Institutional Policy on Refund of Fees and Return of Title IV Funds

Students may be due refunds for the following reasons:

A. Withdrawal – all courses dropped for the semester.

When a student officially withdraws from the University, a refund of the University Tuition and other specialized instructional fees for the class(es) in which the student is currently enrolled will be made as follows:

Fall and Spring Semesters
100% 1st class day to 7th class day

Summer Semester
100% 1st class day to 3rd class day

Students are advised to withdraw officially through proper academic channels. An official withdrawal form should be properly executed by the student, approved by the authorized officials and presented to the Office of Records and Registration. The student identification card should be presented to the University cashier at the time of withdrawal.

Refunds will be based on the date the student receives approval for withdrawal in the Registrar’s Office regardless of the date of last attendance. Failure to attend classes does not constitute official withdrawal from the University. Withdrawal does not cancel an unpaid balance.

Federal Financial Aid Title IV Recipients

Federal regulations require schools participating in the Student Financial Aid Programs to use specific refund policies when a student who receives Federal Financial Aid ceases attendance. The tuition, fees, room and board and financial aid awards, except work-study may be pro-rated for an official withdrawal that occurs after the 7th class day (3rd during the Summer) for the respective term based on the number of calendar days completed for the semester divided by the number of days in the semester. The refund will consist of a pro rata share of the tuition and fees paid, less charges prior to the official withdrawal date in accordance with the current Return of Title IV Aid Refund Policy. No adjustment will be made to tuition, fees, or Title IV financial aid for a student who withdraws after the 60% point in the semester.

If funds are released to a student because of a credit balance on the student’s account, then the student may be required to repay some of the federal grants released to the student.

Order of Return:

The funds due to the Title IV programs or the institution will be returned in the following order:

1. Unsubsidized FFEL Loans The formula is the number of days completed divided by the number of days in the semester = % refunded to student
   
   Example 1:
   (15 days completed)/(115 days in the semester) = 13% refund to the student, 87% returned to Title IV programs or to the institution.
   
   Example 2:
   (75 days completed)/(115 days in the semester) = 65%. No charges or aid will be adjusted.

• Unsubsidized Federal Stafford Loan
• Federal Subsidized Stafford Loan
• Federal Perkins Loan
• FFEL PLUS Loans
• Federal Pell Grant
• Academic Competitiveness Grant
• National Smart Grant
• Federal SEOG
• Other Title IV assistance
• Institutional Scholarships/Grants
• State Scholarships

2. Schedule Change Refunds - reduction of number of hours taken.
   
   Students’ schedule changes that require reductions in fee assessments will be refunded at 100% if such changes are made on or before the 7th class day (3rd day during summer).
   
   Students due a University fee refund because of a course cancellation should contact the Office of Business and Finance.

3. Military Service Refund
   
   Students in good standing who volunteer for, or are called to, active duty with the Armed Services before the day midterm examinations begin will have the University fee refunded in full. After midterm examinations begin, only 50 percent of the University fee will be refunded. Documentary proof establishing voluntary or involuntary enlistment will be required before the fees are refunded. Federal regulations require schools participating in the Student Financial Aid Programs to use specific policies when a student who receives Federal Financial Aid ceases attendance. (See section entitled “Federal Financial Aid Title IV Recipients.”)

4. Deceased Student Refund
   
   Follows the same guideline as Military Service Refund.

5. Residence Hall Refund
   
   Should the resident officially withdraw from the University, or be required to leave due to circumstances beyond the resident’s control, Students asked to leave due to misconduct will not be eligible for a refund of housing related costs. This refund will be made in accordance with the refund schedule below. Federal regulations require schools participating in the Student Financial Aid Programs to use specific refund policies when a student who receives Federal Financial Aid ceases attendance. (See section entitled “Federal Financial Aid Title IV Recipients”)

No refunds will be issues after midterms.

6. Appeal Process
   
   Students and/or parents who feel that individual circumstances warrant exceptions from normal policy may appeal by completing an appeal form and submitting documentation to support the appeal. Appeal forms may be obtained in the Offices of the Registrar, Financial Aid and Business and Finance. To ensure compliance with Federal regulations, all appeals must be approved by the Office of Student Financial Aid and the Office of Business and Finance.

Use of Financial Aid Funds in Payment of Fees

Most financial aid (scholarships, loans and grants, etc.) is distributed in two equal disbursements. Half of the award is credited to a student’s first semester account and the other half to the second semester account. Students who are awarded work-study will receive monthly payments by a direct credit to the student’s account or by payroll check. The total financial aid payment cannot exceed the cost of attendance as defined by federal regulations. Aid recipients must pay the difference between the amount of aid credited and the amount due for registration.

If you decide not to attend the University, you must officially withdraw. Failure to follow this procedure will result in grades of “F” for the semester and possible financial obligations to the University.

If the financial aid award is reduced or eliminated due to ineligibility determined after registration, the student will be responsible for paying the financial obligations.

Credit Balances

Dillard University disburses Title IV funds by crediting a student’s account. Those funds that exceed tuition, fees, room and board, and other authorized charges will be refunded to the student or parent in accordance with Title IV federal guidelines.

All debts to the University must be satisfied prior to qualifying for a refund. All refunds payable to the student or parent will be processed through the student’s account including housing refunds, financial aid, tuition refunds, etc. Checks or credit to the Dillard Direct Pay Card will be generated from student accounts on a bi-weekly cycle.

Room and Board

Students will not be permitted to check into the residence halls without obtaining fiscal clearance for each registration period. No room will be held for a student after the second day of registration.

The room contract is an annual contract. Students who claim their room assignment and key for the fall semester agree to remain a resident hall student throughout the full year and will be charged for both fall and spring semesters, provided that they are academically enrolled for both fall and spring semesters. For this reason, room fees are not refunded after the 7th class day for students who withdraw from the residence hall during the fall and spring semester and after the 3rd class day for the summer.

Any student who claims their room assignment and key and then decides to move off campus within the first seven (7) class days will be charged a pro-rated cost for the days in which he/she resided in the residence halls for the fall and spring semester, and within the first three (3) class days for the summer session.

Rooms are provided with principal articles of furniture, but students supply linen, pillows, blankets, a study lamp, etc. A student’s property in residence halls and in other University buildings is there at the sole risk of the owner. The University is not responsible for loss, theft of, or damage to such property arising from any cause. All residential students will be enrolled in a theft insurance policy.

All residential students will be charged a one-time Housing Maintenance Fee per semester. This fee is non-refundable. Students will be financially responsible for any property damages in excess of the housing maintenance fee. The Office of Campus Life may assess students for cost for property damages and the student will be responsible for this additional cost.

Students residing on campus are required to purchase the meal plan. Any unused portion of the meal plan is forfeited at the end of each semester, and cannot be used in the succeeding semesters. Balances on the meal plan are not transferable. The meal plan is non-refundable.

The student identification card will serve as the meal card. Student ID cards are issued to all students. The card will be activated for use in the University Dining Hall once the student is officially registered and has obtained fiscal clearance.

New Residential students are required to pay a $150.00 enrollment deposit.

For Continuing Residents: Pre-paid tuition deposits are not required from continuing residents.

Housing Deposits

For New Students/residents: An enrollment housing deposit of $150 is required upon notification of acceptance. Applications for rooms are given preference according to the date the deposit is received. This deposit, which is not refundable or transferable, will be applied to the room and board fees at the time of registration.

New student deposits should be made payable to Dillard University and mailed to the Office of Enrollment Management and Admissions. (See “Payment of Fees” for other payment options)

For Continuing Residents: Every Dillard student who wishes to reserve a room for the following year must complete a housing application on or before March 1. The housing assignment secures the reservation only until the second day of registration.

Continuing student are only required to make a deposit of $150.00 when a student is readmitted after one year of no enrollment.

Dining Services

It is mandatory that all resident students purchase a meal card, which may be used for dining privileges in the University Dining Hall.

Meals are served cafeteria style from a variety of delicious, nutritious offerings. Featured on the lunch menus are salad and vegetable bars, as well as deli-style service. Salad and vegetable bars are also featured at dinner with a wide selection from which you might build your own salad.

After dining, everyone is required to return dishes to the appropriate receiving area. China, silver, glassware, sugar containers, salt and pepper shakers, linen and food preparation equipment are for use only in the University Dining Hall and under no circumstances are these items to be removed from the premises. It is expected that rules of good conduct, proper attire and good citizenship will be observed in dining areas at all times.

The University Dining Hall will be open on the day new students arrive. It will close after the last meal on Commencement Day. Meal hours and schedules will be posted.

All resident students will be issued meal cards upon completion of registration. These cards are numbered serially and placed in the I.D. Card folder and both should be presented at the control desk upon entering the University Dining Hall. Persons who misplace meal cards may request an interim meal authorization from the Office of Business and Finance. This authorization will provide meals for three days, after which a permanent replacement must be obtained.

In order to retain a pleasant dining atmosphere, full cooperation is requested from students in refraining from:

1. The use of loud and abusive language.
2. The use of personal radios in the dining room.
3. Cutting line and arguing in the serving line.
4. Dancing, marching, and otherwise performing in a manner that would prevent the smooth operation of the University Cafeteria.

Persons who disregard normal courtesies and who create disturbances in the dining facility will be asked to leave. Students who habitually disregard policies of the dining hall will be subject to more severe penalties as warranted.

Special Services Available to Campus Organizations

The University’s food services are operated by a contract provider, Sodexo, which emphasizes assisting campus organizations with special dining requirement, such as banquets, picnics, receptions, etc. Individuals and/or organizations requiring such services should contact the Catering Manager, making all the necessary arrangements through the Sodexo Office. Requesting individuals and/or organizations should allow at least seven (7) working days advance notice. Budgeted organizations must submit an approved requisition for services rendered by Sodexo. Cash payments are also acceptable. It is imperative to remember that no service can be rendered without all of the financial arrangements being completed.

Intercollegiate Athletics

1. Mission Statement
   
   The mission of the Department of Intercollegiate Athletics is to produce scholar-athletes who will demonstrate excellence in the classroom, career, competition and civic engagement. Scholar-athletes will develop critical leadership skills through emphasis on the five core values of the NAIA Champions of Character Program: Respect, Responsibility, Integrity, Servant Leadership and Sportsmanship.

2. Vision Statement
   
   The Department of Intercollegiate Athletics aspires to regain national prominence in academic excellence and competitive excellence. The Department of Intercollegiate Athletics will raise the profile of Dillard through continued commitment to our five core values.

3. Goals
   1. Produce scholar-athletes who demonstrate excellence in the classroom and career.
   2. Produce scholar-athletes who demonstrate excellence in competition.
   3. Produce scholar-athletes who demonstrate excellence in civic engagement.
   4. Regain national prominence through excellence in communication and marketing.
4. National and Conference Affiliation
   
   Dillard University competes at the Division I level of the National Association of Intercollegiate Athletics (NAIA) and is a member of the Gulf Coast Athletic Conference (GCAC) there are 8 members of the GCAC:

Dillard University offers competition in the following sports:

5. Academics

CLASS ATTENDANCE POLICY
Scholar-athletes are expected to attend all classes except when traveling for official university business.

ABSENCES
The university recognizes that scholar-athletes may miss a class for legitimate reasons. The university allows no more than three (3) excused or unexcused absences per course. Absence forms which must be handed in to the instructor with documentation of the absence (e.g. doctor’s note, etc.) are available from the athletics department. A scholar-athlete may incur an excused absence under the following documented circumstances: 1) illness/hospitalization; 2) death of a parent, sibling, or grandparent; 3) official university business (athletic contests); 4) legal matter.

Whether the absence is excused or unexcused, all missed assignments or class work must be contractually arranged with the instructor no later than the end of the semester.

STUDY HOURS
The athletic department works with the Library staff to administer a study hall for all scholarship scholar-athletes. The objective of study hall is to provide an environment that is conducive to learning and to help foster productive study habits for scholar-athletes. Study hall operates in the Will Alexander Library for scholar-athletes and includes a computer lab, tutorial/mentor rooms, and a quiet study room.

The Study-Hall Binder is given to the monitor in the Library.

The 2nd floor study rooms have been designated for study hall. Each room can seat 4 to 5 students and is equipped with wireless connectivity and an internet jack. Scholar-athletes may bring their own laptops or check out laptops from the library. Rooms and laptops can be checked out by submitting a valid DU student ID.

Scholar-Athletes with a cumulative GPA of 3.5 and above must complete 10 hours of study hall weekly. Scholar-athletes with a cumulative GPA of 3.499 or less must complete 20 hours of study hall weekly. Study hours can be achieved beginning Saturday at 8 am through Friday at 5 pm weekly. The total hours must be achieved by Friday at 5 pm or the head coach will impose a team penalty for not achieving the required number of hours.

STUDY HOUR GUIDELINES FOR THE SCHOLAR-ATHLETE

While in study hall, all scholar-athletes must abide by the following guidelines. If a scholar-athlete fails to follow these guidelines, the scholar-athlete will be asked to leave study hall and lose any hours earned during that particular study hall session.

1. No food or drink allowed.
2. The internet must be used for academic purposes. The study hall coordinator or any other Athletic Department personnel may question the purpose of a scholar-athlete’s use of the internet at any time and the scholar-athlete must provide a sufficient explanation.
3. No instant messenger of any kind (i.e. AOL, Yahoo, MSN, etc). This includes having an instant messenger program open and/or active regardless of any conversation.
4. No cell phones at any time. Cell phones should be turned off or left in your room.
5. Students must use study hall time to complete academic coursework. Study hall hours may not be earned while internet surfing, doodling, listening to your IPOD, etc. If you think you do not have academic work to do, read your textbook, reread your textbook, begin projects and assignments in advance, etc.
6. No sleeping.
7. Students are not permitted to place their feet on any of the chairs and/or tables.
8. All students must be in accordance with the University dress and grooming policies and all shoes and clothing must be kept on while attending study hall.
9. Study hall participants must notify both their coaches and study hall advisor, in advance, if they will be unable to attend any study hall session.
10. Plan ahead! Before coming to study hall, determine what assignments or readings you will be completing while in study hall.

To ensure our scholar-athletes attendance at study hall, penalties of scholar-athlete removal from practice, and/or competition may be considered and implemented by the head coach and/or Director of Athletics.

REGISTRATION AND COURSE SELECTION

Scholar-athletes at Dillard University register for classes in the same manner as the rest of the student body. Scholar-athletes are expected to take initiative and follow the procedures described below:

1. Set up an appointment with a faculty advisor to be advised.
2. Go to campus web and input classes.
3. Print out a copy of schedule to be turned into the coach.
4. Once you have a schedule, do not change it by dropping and adding classes unless you have consulted your Faculty Advisor and Coach.

REPEAT COURSES

There are special rules for repeat courses, depending on the grade earned as to whether or not it can be counted towards the 24 hour rule. Scholar-athletes must check with the Faculty Athletic Representative (FAR) or the Athletic Director for clarification:

• Graduating seniors may not be required to carry 12 hours in the semester in which they graduate. Athletes must check with their respective coaches.
• Any questions regarding eligibility should be referred to the Faculty Athletic Representative or the Athletic Director.

WITHDRAWAL FROM A COURSE

Scholar-athletes may not withdraw from any course without consulting with the Faculty Athletic Representative or Athletic Director. The FAR or Athletic Director must verify eligibility status first. The FAR or Athletic Director will send the student to their faculty advisor to determine the impact on satisfactory progress toward a degree. Once the student has received approval from the FAR or Athletic Director and the faculty advisor the student may withdraw from a course.

6. Eligibility
   
   In order to assure the scholar-athletes are aware and abreast of applicable NAIA and GCAC Conference eligibility regulations, an annual review is conducted by the Faculty Athletic Representative or Athletic Director during separate team meetings in the fall semester in conjunction with the administration of the NAIA Certificate of Clearance. Scholar-athletes who walk-on or transfer and join teams at later dates must set up review appointments with the Faculty Athletic Representative or Athletic Director. Scholar-athletes will be provided with copies of the Summary of NAIA eligibility regulations. Scholar-athletes are instructed to contact the Faculty Athletic Representative or Athletic Director immediately when a question arises or if they are approached by boosters, agents, equipment representatives, possible representatives of gambling interests, or by anyone representing any area where rule violations might occur.

NAIA RULES SEMINAR FOR SCHOLAR-ATHLETES

All scholar-athletes in all sports are required to meet with the Faculty Athletic Representative or Athletic Director to discuss pertinent NAIA regulations. These rules seminars are conducted once a year at Scholar-Athlete Leadership Training (SALT), and rules and regulations concerning professional sports, agent contacts, gambling and bribery, and substance abuse are a part of all discussions. If a scholar-athlete has a question concerning any NAIA rule or has any suspicion that any rule may have been violated, he or she is instructed to immediately contact the Faculty Athletic Representative or Athletic Director.

ELIGIBILITY CERTIFICATION FOR SCHOLAR-ATHLETES

The Faculty Athletic Representative is responsible for certifying all scholar-athletes with the GCAC Conference Office. All scholar- athletes must be certified prior to competing in the first scheduled competition date. It is the responsibility of the Faculty Athletic Representative and Athletic Director to coordinate with the Registrar in providing all the documentation necessary for athletic certification.

Scholar-athletes wishing to check on their current athletic eligibility should check with the Faculty Athletic Representative or Athletic Director. Each scholar-athlete’s eligibility status will be reviewed after every graded term. Once a scholar-athlete has been certified, the Registrar will notify the Athletic Director who will then notify the head coach of his/her eligibility for competition.

FULL-TIME ENROLLMENT

All scholar-athletes are required to maintain full-time enrollment (12 hours) to be eligible to receive and continue to receive aid, practice with the team, and compete in intercollegiate competition. The Registrar monitors full-time enrollment throughout the fall and spring term. In addition, it is the responsibility of each athletic academic counselor or the Faculty Athletic Representative (FAR) to monitor the full-time enrollment of scholar-athletes and notify the Athletic Director when a scholar-athlete intends to drop below full-time enrollment.

Once a scholar-athlete officially drops below full-time enrollment, the Registrar issues a letter notifying key personnel that that scholar-athlete is no longer athletically eligible. (NAIA Official Handbook and Policy Hand-book, Article V, Section C, Item 3).

INITIAL AND CONTINUING ELIGIBILITY

Dillard University will strictly adhere to all NAIA, GCAC and institution rules regarding eligibility to compete in Intercollegiate Athletics. These rules are published in the NAIA Official Policies and Procedures Handbook.

Initial Eligibility (entering freshman scholar-athletes)

According to the NAIA, entering freshmen must meet two of the following three criteria:

1. Achieve a minimum of 18 on the Enhanced ACT or 860 on the SAT (Critical reading and math only)
2. Have a minimum of a 2.0 high school grade point average
3. Have graduated in the top 50% of the high school graduating class

Initial Eligibility (entering junior college transfer scholar-athletes)

According to the NAIA, transfer students must meet the following criteria:

1. Transfer in 48 semester hours or 36 quarter hours
2. Have at least a cumulative grade point average of a 2.0 on a 4.0 scale

Continuing Eligibility (all scholar-athletes)

Each scholar-athlete must register and carry a minimum of 12 hours for the fall and spring semesters and be enrolled as a full time student.

IMPORTANT: Dropping below 12 hours will automatically render you ineligible for that particular semester!

All scholar-athletes must have passed 24 hours in the previous two semesters in order to be eligible to compete in any semester.

The scholar-athlete must be making normal progress toward a recognized baccalaureate degree and maintain the minimum grade point average as defined by the institution and the NAIA.

To compete in a 2nd season of competition a scholar-athlete must have earned at least 24 hours.

To compete in a 3rd season of competition a scholar-athlete must have earned at least 48 hours. Scholar-athletes are classified as juniors and must have attained a cumulative 2.0 grade point average.

To compete in a 4th season of competition a scholar-athlete must have earned at least 72 hours. Scholar-athletes are classified as seniors and must have attained a cumulative 2.0 grade point average.

REQUIRED FORMS FOR ELIGIBILITY CERTIFICATION AND SCHOLAR-ATHLETE SPORT PARTICIPATION

EXIT INTERVIEW FOR SCHOLAR-ATHLETES (Scholar-athlete Coaches Evaluation Form)

When a scholar-athlete who is on scholarship leaves a program, because of quitting a team or expended eligibility/graduation, an exit interview with that scholar-athlete will be conducted by the appropriate sports supervisor or designee. The purpose of the interview is to get scholar-athletes’ input regarding experiences in the program and to utilize that input for improvements, etc.

7. Athletic Scholarships and Financial Aid
   
   The Office of Financial Aid and Scholarships (Institutional Scholarship Policy “Responsibility”, p. 2) is responsible for institutional scholarships. An ‘athletic scholarship’ is considered an institutional scholarship and is subject to the Institutional Scholarship Policy. Athletic scholarships are available based on athletic ability in men’s and women’s basketball, men’s women’s cross country, men’s and women’s track and volleyball (Institutional Scholarship Policy, “Types of Institutional Scholarships, p. 2).

NAIA FINANCIAL AID GUIDELINES

NAIA rules on financial aid are straightforward. Under no conditions may anyone provide direct financial assistance to any scholar-athlete. Financial aid to either prospective or enrolled students must come through normal institutional channels. It must be administered by the institution using the same policies and procedures established through its regular committee on student loans and scholarships. Financial aid cannot exceed the actual costs for tuition, mandatory fees, books, supplies or room and board. The NAIA allows flexibility for institutions to determine its athletic scholarship awards.

FULL SCHOLARSHIPS (Definition)

Athletic scholarships are available to assist students with their direct cost of education. The direct cost includes tuition, room, and board. The awards may also cover the costs of fees, books if designated on scholarship award letter by the coach. The awards may not cover the costs of personal and miscellaneous expenses, or for students to make a financial profit. (Institutional Scholarship Policy, “Policy Statement”, p. 2).

SUMMER SCHOOL AID POLICY

Athletic scholarships or grant awards are not offered during the summer enrollment period. (Institutional Scholarship Policy, “Scholarship Guidelines”, p. 4).

FIFTH YEAR AID POLICY

Athletic scholarships for a new student are renewable annually for eight semesters of continuous enrollment. This is the equivalent of four years. Transfer scholarships are renewable based on transfer credit accepted, but cannot exceed a maximum of three consecutive years (six academic semesters) (Institutional Scholarship Policy, “Scholarship Guidelines”, p. 4). As a result, fifth year athletic scholarships are not available.

ATHLETIC SCHOLARSHIP AWARD LETTER

In all cases, recipients will receive an athletic scholarship award letter that includes the amount, duration, condition, and terms of the athletic award. This award will come from the Office of Financial aid and Scholarships with the Director of Financial Aid and Scholarships and Athletic Director’s signature authorizing the award. Coaches are not authorized to make verbal offers to scholar-athletes.

8. Conditions for an Athletic Scholarship
   
   Athletic scholarship awards are conditioned on your meeting the academic and athletic requirements in accordance with Dillard University and the National Association of Intercollegiate Athletics (NAIA) regulations. Scholar-athletes understand that to qualify for this financial award, they must:

1. Meet the admission requirements of Dillard University and be formally admitted to the University.
2. Meet the eligibility requirements for athletic participation established by the NAIA and be cleared through the NAIA Eligibility Clearinghouse.
3. Complete the Free Application for Federal Student Aid (FAFSA) (International Students excluded from this requirement). The scholarship award will not appear on the Financial Aid Award Notification Letter until the FAFSA has been completed.
4. Meet all athletic ability and academic requirements of the University.

9. Scholar-Athlete Responsibility During the Period of Athletic Scholarship Award

1. The scholar-athlete must adhere to all National Association of Intercollegiate Athletics (NAIA), Gulf Coast Athletic Conference (GCAC), and Dillard University policies, procedures, rules and regulations, as set forth in the NAIA and GCAC handbooks and the Dillard University Student Handbook.
2. The scholar-athlete must adhere to all team and athletic department rules as set forth by the Head Coach and the Dillard University Athletic Department. If conduct becomes inappropriate or performance becomes deficient, the Coach/Athletic Department reserves the right to dismiss you and revoke all or a portion of the scholarship.
3. The scholar-athlete must meet the NAIA and GCAC eligibility requirements prior to and during enrollment for the year. For more information regarding eligibility requirements, contact the Athletic Director.
4. The scholar-athlete must agree to participate in the sport while physically able to do so. You agree to promptly notify the Dillard Athletic Trainer/Head Coach of any physical condition/injury that prohibits full participation.
5. The scholar-athlete agrees to notify the Dillard Athletic Trainer of any pre-existing condition that may prohibit full participation. If the athlete withholds this information, the Coach/Athletic Department reserves the right to reduce or revoke a player’s scholarship.
6. The scholar-athlete must notify the athletic trainer of an injury/illness that precludes him/her from participation within 48 hours of the inability to participate. You agree to participate in proper treatment and rehabilitation as prescribe the Dillard’s Athletic Trainer and Team Doctors and return to full participation as soon as possible.
7. The scholar-athlete understands that if full participation is not possible, you agree to provide assistance to the athletic department (under the supervision of the Athletic Director) in lieu of the scholarship.
8. The scholar-athlete understands that only unexpected injury/illnesses beyond the control of, or occur as a direct result of, participation in said sport allows for scholarship renewal in the year the injury occurred. If athletes are unable to return to full participation in subsequent years, the Coach/Athletic Department reserves the right to reduce or revoke a player’s scholarship.
9. The scholar-athlete must maintain satisfactory academic progress and regular classroom attendance is expected for the duration of the scholarship period.
10. The scholar-athlete agrees to represent the team and Dillard University in a positive manner. If your conduct becomes inappropriate, the Coach reserves the right to dismiss you and revoke all or a portion of your scholarship.
11. The scholar-athlete must maintain full-time (12 hours) status each semester for the duration of the scholarship period.
12. The scholar-athlete must be willing to train during the season and in the off season at the discretion of the coach in order to achieve one’s full potential.
13. The scholar-athlete will keep personal disagreements away from practices and contests.
14. The scholar-athlete will accept constructive criticism.
15. The scholar-athlete will be grateful for the opportunity afforded by the intercollegiate athletic program and be willing to assist in program tasks as evidence of this gratefulness.
16. The scholar-athlete will respect and accept the decisions of coaches.

10. Conditions for Reduction or Cancellation of an Athletic Scholarship during the Period of Award
    
    Athletic scholarships are renewed on a year-by-year basis. Reduction or cancellation of an athletic scholarship may occur during the period of award for reasons of misconduct, misrepresentation, academic or athletic ineligibility or your withdrawal from the University. Any violations of the Dillard University Student Handbook, Scholar-Athlete Responsibilities listed above, or Judicial Affairs sanctions will result in immediate reduction or cancellation of an athletic scholarship.
     
11. Renewal and Non-Renewal of Athletic Scholarships
    
    Scholar-athletes who receive an athletic scholarship the previous year, and who have eligibility remaining, will be notified in writing of the renewal or non-renewal status of an athletic scholarship by July 1 preceding the next academic year. If the scholar-athlete feels that his or her scholarship has been unjustly removed, he or she may submit a letter of appeal to the Athletic Director in order for his or her case to be heard.
     
12. Dress Code Policy
    
    Dillard University scholar-athletes are expected to adhere to the University Dress Code Policy found in the student handbook. When athletic teams are representing the University in an official capacity (i.e. athletic contests, community service initiatives, etc.) an athletic administrator will determine the appropriate attire. Attire may be business attire or a University issued athletic warm-up.
     
13. Orientation Sessions: SOAR and Scholar-Athlete Leadership Training
    
    Campus orientation sessions are held at the beginning of each academic year and are mandatory, per institutional rules. Academic advisors will be available during the SOAR sessions to assist with registration.
    
    The athletic department conducts its on orientation that deals with specific issues of being a scholar-athlete. Topics covered may include, time management, career development, study skills, eligibility rules, team bonding, etc. Other topics covered include review of institutional rules and policies and campus support services offered by the institution. Both sessions are mandatory.
     
14. Scholar-Athlete Advisory Committee (SAAC)
    
    The Scholar-Athlete Advisory Committee at Dillard University is an active committee that consists of representative from each intercollegiate sport. The main goal of the committee is to work collaboratively with the Athletic Department for the welfare of scholar-athletes. The committee meets on a monthly basis with athletic department representatives to discuss problems, issues, and concerns of all Dillard University scholar-athletes.
    
    This committee is also proactive within institutional and city communities, organizing at least one community service event per year, and assisting with the Annual Scholar-Athlete Awards Banquet. It is the responsibility of each varsity sport to ensure that their respective sport has consistent representation at the monthly meetings and the SAAC constitution is upheld.
     
15. Athletic Training and Insurance
    
    The athletic training department is a unit of the Department of Intercollegiate Athletics which provides athletic training and medical services to Dillard University’s scholar-athletes. The athletic training department aspires to achieve the highest standards of sports medicine care of athletic injuries and illnesses, maintaining a leadership role in the healthcare of athletes.
    
    The health and welfare of scholar-athletes is the first priority. The primary service that the sports medicine unit provides is multi-faceted patient care in the intercollegiate setting. Every scholar-athlete at Dillard University is entitled to the best medical care available while participating as a Dillard University student athlete. The Athletic Training staff coordinates and delivers professional and comprehensive preventive treatment and rehabilitation services. The Athletic Training Program provides comprehensive medical care for athletically related illnesses and injuries, subject to NAIA and Department of Intercollegiate Athletics rules, and within the limitation of the Department of Athletics’ insurance policies. The staff is composed of certified athletic trainers, a primary team physician and consulting physicians/specialists.

Dillard University Scholar-Athlete Rights

A Dillard University scholar-athlete being treated by a member of the Dillard University Athletic Training/Medical Staff has the right to:

1. Considerate and respectful treatment and care.
2. Complete and current information regarding their condition, treatment, rehabilitation and prognosis in terms and language they can understand.
3. Participate in the planning of their treatment and rehabilitation program.
4. Confidential treatment of the release of their personal and medical records.
5. Approve or refuse the release of their personal records and medical information.
6. Expect the athletic trainers and medical staff to make a reasonable response to their requests.
7. Expect continuity of care.

Responsibilities of the Scholar-Athlete

In order to achieve the objective of quality medical care, each athlete has a responsibility to:

1. Be honest and direct with the medical staff caring for them.
2. Report all injuries and illnesses within 24 hours.
3. Follow the treatment and rehabilitation plan prescribed. It is their responsibility to advise the medical staff if there is any problem or reason why they cannot follow the plan.
4. Report to the athletic training room daily for treatment until the medical staff clears them.
5. Report any change in condition to a staff athletic trainer.
6. Understand their health problem and treatment program.

If they do not understand any part of their program, they should ask a staff athletic trainer or physician.

It is the mission of the Dillard University Department of Athletics to see that each participating athlete is afforded these rights.

TRAINING ROOM

The Athletic Trainer supervises the staff and the operations of the athletic training rooms. The athletic training facilities at Dillard University are for the care and treatment of scholar-athletes. The athletic training staff must take strict precautions to ensure compliance with all Federal and State Laws in the application of this treatment. Only the team physician is responsible for diagnosing injuries and prescribing the appropriate treatments. The team physician will give referrals, if it is deemed necessary.

Athletic trainers and student athletic trainers are under the supervision of the Athletic Director. All guidelines for athletic trainers are issued in writing by the Athletic Director and must be followed at all times. Athletic trainers and student athletic trainers must follow the policies and guidelines for operations and for conduct set forth by the Athletic Director and the respective head coach when they travel with that respective team.

MEDICAL CLEARANCE (PHYSICALS)

All scholar-athletes must be given medical clearance through a physical examination before participating in intercollegiate athletics. The athletic training staff will arrange for all scholar-athletes to undergo physicals from team physicians. It is a head coach’s responsibility to make sure all scholar-athletes in their sport have completed a physical.

Athletic Insurance

Dillard University athletics carries an excess insurance policy and the insurer is called a secondary insurance provider.

COLLECTING ATHLETIC INSURANCE CARDS

1. The Athletic Director sends a letter to all scholar-athletes to fill out training forms online and complete forms by July 1. (HIPPA, Informed Risk, etc.)
2. Once the Athletic Director receives the athletic insurance forms, the Athletic Director forwards these forms to the athletic trainer.
3. If the scholar-athlete does not complete the online form prior to the physical, the scholar-athlete will be required to have a copy of the insurance card at the physicals.
4. The athletic trainer will forward copies of all cards received at the physicals to the Athletic Director.
   All forms are stored in the Athletic Trainer’s office files.

ATHLETIC INSURANCE CLAIMS PROCESS

1. Athletic trainer completes medical referral form for scholar-athlete.
2. Athletic trainer makes copy of referral form and submits to assistant to the Athletic Director.
3. Assistant to the Athletic Director contacts scholar-athlete and has them complete an insurance claim form.
4. Assistant to the Athletic Director takes insurance claim form and enters information via the online claim form provided by the insurance company.

16. Substance Abuse Policy
    
    The overall goal of the Scholar-Athlete Drug Education and Testing Policy is to promote a year-round drug free environment in the Dillard intercollegiate athletics program. It is our belief that the abuse of alcohol and drugs are detrimental to the physical and mental well-being of the scholar-athlete. Education and Counseling will be the cornerstones of this policy. These components will be conducted to alert scholar-athletes and coaches to the potential harm of substance abuse. Education and counseling are supplemented with drug testing, since studies have shown that education alone is not a sufficient deterrent to drug use.
    
    The purpose of this policy is:

• To protect the health, safety and welfare of the scholar-athlete;
• To identify, address and treat scholar-athlete problems and concerns involving drug and alcohol use and abuse.
• To inform and educate scholar-athletes and others associated with athletic teams about drugs and alcohol, and the effects of their abuse.
• To protect the institution’s integrity.
• To ensure safe, fair and equitable competition for scholar-athletes.

Participation

All scholar-athletes (whether eligible or ineligible) will be required to consent to participation in the Drug Education/Testing programs as a condition of participation in intercollegiate athletics at Dillard University. Failure to consent is a declaration of ineligibility to participate in intercollegiate athletics at Dillard University and forfeiture of an athletic scholarship. Cheerleaders, dance team members, student managers and student athletic trainers will also be subject to this policy.

Education Component

A major component of this policy is education. An explanation of the Scholar-Athlete Drug Education and Testing Policy is conducted at the beginning of each sports season at Scholar Athlete Leadership Training (S. A. L. T.). The training includes a review of the policy, its purposes and implementation, and sanctions for violations of the policy.

A copy of this policy is given to the scholar-athlete and they will be asked to sign a form acknowledging receipt of the policy and consent to testing. This is kept on file in the athletic department. Scholar-athletes may refuse to consent to drug testing under this policy. However, scholar-athletes who refuse to be tested in accordance with this policy, which is designed to protect the health and welfare of the scholar-athlete, will not be permitted to participate in intercollegiate athletics at Dillard University and will, therefore, lose their athletic scholarship. Other opportunities for drug education will be provided throughout the year as determined by the Athletic Director and Head Athletic Trainer. These sessions will focus on information regarding the dangers of using illegal drugs and alcohol.

Attendance of the scholar-athlete at scheduled sessions is mandatory. Athletic staff (coaches and trainers) are also expected to participate in at least one session each year about alcohol and drugs.

Counseling Component

The counseling component of this policy is designed to provide assistance, direction, and resources for scholar-athletes who need support as a result of positive tests, physician referral, or self-referral. Counseling will be provided by a trained specialist in the Student Health and Wellness Center. The specialist will be involved in developing an appropriate treatment plan. Counseling will be confidential.

Drug Testing Component

Testing of scholar-athletes will be conducted throughout the academic year (in-season and out-of-season). Testing takes a variety of forms:

• Random individual test -individual names are selected at random for immediate testing.
• Reasonable Suspicion testing - when college officials have a good faith reason to believe that a student athlete may have violated this policy.
• Coach may request an individual or team to be tested at their discretion.

Records of test results are considered medical records and are confidential to the degree permitted by law. The records will be maintained by the Athletic Director, and released only under the circumstances allowed by this policy or as otherwise required by law.

Drug Testing Protocol

Random drug testing will be conducted on an unannounced basis throughout the calendar year. The Head Athletic trainer may require the collection of an initial specimen from each scholar-athlete as part of the annual pre-season medical screening.

If there is reasonable suspicion that a scholar-athlete is using alcohol or drugs in violation of this policy, the scholar-athlete may be referred to the athletic trainer for medical evaluation and/or testing. Reasonable suspicion exists where an observable, articulable basis in fact indicates that a scholar-athlete is using alcohol or other drugs in violation of this policy. The evidence supporting the suspicion must be reasonably reliable and should be clearly documented in writing on the “Reasonable Suspicion Report” found online at www.dillardbleudevils.com/intranet.com .

Specimen Collection

1. Upon notification, the scholar-athlete must present himself/herself at the specified collection site at the designated time for testing.
2. Specimen collection will be carried out under the direction of the licensed medical provider at a certified/accredited drug testing laboratory.
3. Once the individual has been selected, they will not be authorized to leave until an adequate specimen has been provided. If the athlete leaves before giving an adequate specimen, the athlete will be given a positive test and will be subject to departmental sanctions detailed in this policy.
4. A test site administrator must view collection of the specimen. The administrator will be the same sex as the scholar-athlete.
5. All individuals taking prescribed or over the counter medications have the responsibility of notifying the test site administrator with written documentation or prescription in hand.
6. Failure to show up or refusal to take the test at the designated time will result in the same consequences as a positive test. The appropriate level of discipline will be applied to that scholar-athlete, whether it is a first, second or third positive test.
7. Final test results will be reported to the athletics director who may notify other University officials that are deemed relevant and have a legitimate institutional interest in receiving the information.
8. A medical review will be done of the test results by a qualified physician to rule out any potential reasons other than abuse for a positive result.

Negative Test Results

All results are reported to the scholar-athlete, athletic director, head athletic trainer, and the appropriate head coach. If the tests come back negative, scholar-athletes remain eligible for participation in athletics.

Positive Test Results.

All results are reported to the scholar-athlete, athletic director, head athletic trainer, and the appropriate head coach. The athletic director may notify other University officials that are deemed relevant and have a legitimate institutional interest in receiving the information. The Athletic director may also inform the parent and/or guardians of any scholar-athlete who is under 18 years of age of a first positive test result. The athletic director may notify a scholar-athletes parents and/or guardians of second and subsequent positive results, regardless of the scholar-athletes age.

Safe Haven Clause

If a student wishes to address any substance abuse before they are selected for testing that person will be allowed “Safe Haven”. If a student wished to receive “Safe Haven” he/she must admit substance abuse no later than 24 hours before any random drug test. A scholar-athlete may declare “Safe Haven” only once.

Departmental Sanctions for Positive Test Results or Admission of Drug Problem¹

All results are reported to the athletic director, athletic trainer and the athlete’s head coach and the scholar-athlete. The athletic director may notify other University officials that are deemed relevant and have a legitimate institutional interest in receiving the information. The athletes file will be forwarded to judicial affairs for appropriate action according to the Dillard University Student Code of Conduct. In addition to University judicial sanctions (if any), the scholar-athlete may still be subject to these additional sanctions.

¹ The definition of positive for the following substances is: for caffeine, if the concentration in urine exceeds 15 micrograms/ml; for marijuana or THC, if the concentration in the urine of THC metabolites exceeds 15 nanograms/ml; for testosterone, if the administration of testosterone or use of any other substance or manipulation has the result of increasing the ratio of testosterone to epitosterone in urine to greater than 6:1.( This definition was taken from the NCAA Drug Testing Program Brochure 2011-12. You may find an electronic copy at http://www.ncaapublications.com/p-4198-2010-2011-drug-testing-program-booklet.aspx .)

Levels of Offense

1. First Positive:
   1. If the scholar-athlete chooses to admit his/her substance abuse before being tested he/she will be given a first positive and be required to attend receive substance abuse counseling. The individual will be subjected to a one-week suspension.
   2. If there is no admission of guilt the athlete will be subjected to a two-week suspension. This includes no practices, no weights, no games and no involvement in the athletic program. The scholar-athlete will also attend substance abuse meetings with the Center for Health and Wellness.
   3. After the suspension is completed, the athlete will be retested. If the athlete tests negative for substances on the banned substance list, he/she will be allowed to continue participation. If the athlete tests positive, the athlete will be on a weekly suspension and retested weekly until he/she tests negative for substances on banned substance list.
   4. If the retesting yields a positive for 5 consecutive weeks after the initial positive, he/she will be given a second positive.
   5. After the first positive drug test, the athlete may be subjected to further testing at the discretion of the athletic director at any time.
2. Second Positive:
   1. Following a Second positive test the scholar-athlete will be suspended for four months from any participation in Dillard University athletic programs.
   2. The scholar-athlete will not be able to request a medical hardship, based on a positive test.
   3. Upon the second positive the scholar-athletes parents/guardians will be contacted and notified of the infractions to University Athletics policy.
   4. During the second suspension, the athlete can be tested randomly at the discretion of the athletic director. In order to be released from suspension the athlete must test negative following his/her suspension period.
3. Third Positive:
   1. Upon the third positive test, the student athlete will be suspended for his/her remaining time in Dillard University Athletics. This does not include intramural athletics or club sports.
   2. Upon the third positive the student athlete’s parents/guardians will be contacted and notified of the infractions to Dillard University Athletics policy.
   3. A third positive test result is not subject to the appeals process.

The head coach, after consultation with the Athletic Director, may impose additional sanctions up to and including, but not limited to dismissal from the team and or revocation of the athletic scholarship.

Appeals Process

A scholar-athlete may appeal any athletic department sanction resulting from a positive drug test. A scholar-athlete desiring to appeal must file a written notice of appeal with the Athletic Director within 48 hours of the decision issued by the athletics department.

A hearing will be conducted by a three-person Appeal Committee chosen from the Intercollegiate Athletics Committee. The scholar-athlete may argue that (a) reasonable suspicion for the testing did not exist or (b) that the proposed sanctions for a positive test are inappropriate or contrary to the policy. The scholar-athlete will have the burden of proving that (a) no reasonable suspicion for the drug testing existed or (b) the sanction imposed for a positive drug test was inappropriate or contrary to the policy.

The appeals committee will notify the Head Athletic Trainer or designee, the scholar-athlete, the appropriate Head Coach and the Athletic Director of its decision. The Athletic Director may inform other University Officials of the decision when the director determines that relevant official has a legitimate institutional interest in receiving the information. The decision of the appeal committee is final and may not be appealed. A written record of the appeal committee’s decision will be maintained by the Athletic Director.

List of Drugs to be tested

Examples of drugs to be tested is listed below. NOTE: There is no complete list of banned drug examples. Scholar-athletes should check with the athletics department staff before you consume any medication or supplement.

Stimulants:

amphetamine (Adderall); caffeine (guarana); cocaine; ephedrine; fenfluramine (Fen); methamphetamine; methylphenidate (Ritalin); phentermine (Phen); synephrine (bitter orange); etc.

Exceptions: phenylephrine and pseudoephedrine are not banned.

Anabolic Agents - (sometimes listed as a chemical formula, such as 3,6,17-androstenetrione)

boldenone; clenbuterol; DHEA; nandrolone; stanozolol; testosterone; methasterone; androstenedione; nor-androstenedione; methandienone; etiocholanolone; trenbolone; etc.

Alcohol and Beta Blockers (banned for rifle only):

alcohol; atenolol; metoprolol; nadolol; pindolol; propranolol; timolol; etc.

Diuretics (water pills) and Other Masking Agents:

bumetanide; chlorothiazide; furosemide; hydrochlorothiazide; probenecid; spironolactone (canrenone); triameterene; trichlormethiazide; etc.

Street Drugs:

heroin; marijuana; tetrahydrocannabinol (THC) - no other substances are classified as NCAA street drugs.

Peptide Hormones and Analogues:

growth hormone(hGH); human chorionic gonadotropin (hCG); erythropoietin (EPO); etc.

Anti-Estrogens :

anastrozole; tamoxifen; formestane; 3,17-dioxo-etiochol-1,4,6-triene(ATD), etc.

Beta-2 Agonists:

bambuterol; formoterol; salbutamol; salmeterol; etc.

Any substance that is chemically related to the class of banned drugs is also banned! (unless otherwise noted)

17. Additional Sources of Information are:
    
    Dillard University Operating Policies and Procedures
    Dillard University Scholar-Athlete Handbook (section found in Student Handbook at (www.dillard.edu)
    Dillard University Student Handbook (www.dillard.edu)
    GCAC Operating Policies and Procedures (www.gcaconf.com)
    NAIA Operating Policies and Procedures (www.naia.cstv.com)

Residential Life

The mission of the Office of Residential Life is to provide a safe, secure, and healthy living environment for students that enhance learning and development through community service, quality programming, and academic support.

The residential life program has four diverse residential units that can accommodate students. Each residence hall has its own unique character with either traditional, suite-style units or apartment-style units. Occupancy in each unit varies.

All residential units are furnished with standard college furniture (bed, dresser, desk, chair, and bookcase) and each residential unit has internet access, basic cable television, and local telephone service (upon request). Each university apartment has a stove, refrigerator, and standard living room furniture.

Williams Hall

Williams Hall is located in the center of the campus and offers suite-style living. There are two double-occupancy rooms per suite that share one bathroom (two residents per room, four residents per suite). Williams Hall has laundry machines, study and meetings rooms, lounge area, and a small kitchen on the first floor.

Camphor Hall

Camphor Hall is located next to Williams Hall in the center of campus. Camphor Hall offers suite-style living arrangements. There are two double-occupancy rooms per suite that share one bathroom (two residents per room, four residents per suite). Camphor Hall has laundry machines, study and meetings rooms, and a lounge area.

Hartzell Hall

Hartzell Hall is located next to Williams Hall in the center of campus. Hartzell Hall offers suite-style living arrangements. There are two double-occupancy rooms per suite that share one bathroom (two residents per room, four residents per suite). Hartzell Hall has laundry machines, study and meetings rooms, and a lounge area.

Straight Hall

Straight Hall is located next to Williams Hall in the center of campus. Straight Hall offers suite-style living arrangements. There are two double-occupancy rooms per suite that share one bathroom (two residents per room, four residents per suite). Straight Hall has laundry machines, study and meetings rooms, and a lounge area.

Gentilly Gardens Apartments

The Gentilly Gardens Apartment complex is located on campus. This tranquil community offers two laundry facilities and on-site parking. The Gentilly Gardens Apartment Complex has two bedroom, double-occupancy apartments, three bedroom, triple occupancy, and one bedroom, single occupancy units.

Evangeline Apartments

The Evangeline apartment complex is located on campus. It has two bedroom and triple occupancy apartments.

Community and Personal Property

An area of concern among roommates is the issue of community property or common areas (areas within a residential unit that can be used by any roommate) and personal property (those “off-limit” items).

Personal property must be respected, and not borrowed or used without permission from the owner. Storage for personal belongings is not available except in the resident’s room or apartment while school is in session. Storage of items is not available to any student beyond enrollment.

The University does not provide insurance or financial protection, assume any responsibility for any loss or damage or destruction to the student’s personal property, nor for articles left after the resident has vacated the premises.

The resident shall utilize all security measures provided by the University to secure personal property. Residents are encouraged to secure insurance for personal property.

Community Living Standards

Residents are governed by all university policies found in the Code of Conduct, roommate agreements, and building creeds/policies created by students of the Residence Hall Association once approved by the Director of Residential Life, Dean of Student Affairs, and Vice President for Student Success.

Curfew

Freshmen and sophomore residents are encouraged to return to the residence halls by midnight each night.

Family Housing

Family housing is not offered through the Office of Residential Life. Unless specifically outlined in a special program approved by the Dillard University, minor children are not allowed to reside on campus.

Guests

A guest is defined as any person not currently enrolled, or any other person who is not a contracted occupant of the residence halls, a specific hall, or a specific room. (i.e. a Williams resident is a guest in Straight Hall)

Guests may visit the residence halls from 10am -Midnight Sunday-Saturday. All outside guests and student guests may be present only in the first floor main lounge after midnight.

Guests are required to present a valid ID and are required to sign in at the main desk of the hall. Guests are to be with his/her host at all times. Outside guests and student guests must be accompanied at all times. Unaccompanied guests will be removed from the residence hall immediately.

The university restricts the number of guests, including overnight guests. No room or apartment may host more than 6 people at once.

Students may request permission from Residential Life to have an overnight guest. Students must complete the proper form at least one week before the date the resident wishes the guest to visit. The resident’s roommate must provide his/her consent to the visit.

Visitation

Visitation is defined as the ability of current residents to have outside or student guest visit in their room/apartment. Visitation applies residents based on where the student resides regardless of classification.

Traditional Residence Halls

Guests may visit the residence halls from 10am -Midnight Sunday-Sunday. All outside guests and student guests may be present only in the first floor main lounge after midnight. Visitation in a room or apartment is permissible only with the express permission of the roommate(s).

Apartments

Outside guest and residents may visit the apartments. Guests may visit from 10am - 2 am Sunday - Sunday.

Violators of the policy may be subject to eviction from the University housing.

Room Assignments

A student must submit a completed housing application and proof of deposit in order to receive a housing assignment.

Housing assignments are determined by the number of credits earned as reported through the Office of Records and Registration at the time of assignment.

Every effort is made to honor a resident’s preference for roommate, room type, and location. However, Dillard University does not guarantee the type or location of residence and/or roommate requests.

The Office of Residential Life reserves the right to change a resident’s hall, apartment, and/or room assignment at any time. The Office of Residential Life will assign a student residing in a double or triple-occupancy room a roommate(s). All room assignments will be based on maximum occupancy for the unit.

Roommate Rights and Responsibilities

Residential communities are comprised of students in a living and learning environment. Each resident has rights and responsibilities that must be respected and honored. Mutual respect, concern for others, sensitivity, trust, and a willingness to participate in programs are the standards for residential life. Rights and responsibilities of roommates include:

1. The right to read, study, or sleep without disturbances and interference in or around one’s room, suite, or apartment.
2. The responsibility to respect the rights of others and behave in ways that do not infringe on or violate the rights of others.
3. The right to a safe and secure living environment.
4. The right to be free from fear of intimidation, physical harm, and/or emotional distress.
5. The responsibility to take steps to correct conditions and actions that violate the rights of others.
6. The right and responsibility to report violations of your rights and any breach of safety and security.
7. The right to be treated with respect and courtesy at all times.
8. The right to personal privacy.
9. The responsibility to respect the personal belongings of roommates, apartment mates, suitemates, and others.
10. The right and responsibility to seek assistance from the appropriate residential staff members to resolve conflict when peer mediation fails.
11. The responsibility to respect others’ rights.
12. The right to a clean living environment.
13. The responsibility to share equally in the work to keep personal and common living areas clean.
14. The responsibility to host guests in a manner that does not interfere with the rights of your roommates or other community members.
15. The responsibility to complete and honor your roommate agreement.

Quiet Hours

Quiet hours are to be respected 24 hours per day. Residents are expected to use discretion where noise is concerned both inside and outside the housing units. Therefore, excessive noise is prohibited at all times. Residents and their guests are responsible for respecting the rights of others at all times. Should noise be heard outside the resident’s living quarter, he/she may be cited for violation of quiet hours.

Living in the residence halls is designed to achieve desirable living conditions for all students in the residence hall community and maximum security for the residents. The achievement of the goals depends greatly upon the understanding and cooperation of each resident.

Office of University Police

The Mission of the Office of Public Safety, Dillard University, is to provide for a crime free environment and promote programs on Crime Prevention, Safety & Security Awareness, Risk Reduction, and Avoidance as comprehensive approaches to meet the goals of the Department and the University.

The Office of Public Safety is open 24 hours a day for students, faculty, staff or visitors seeking assistance or to report any suspicious persons, activities and/or circumstances, or emergencies occurring on campus. The telephone number is 504-816-4911.

Each member of Office of University Police is a trained Officer who holds a State of Louisiana, University Police Commission or a Special Officer Commission issued by the New Orleans Police Department. Although the commissions authorize University Police Officers to be armed and to apprehend persons who have been observed committing criminal acts, the Primary Mission of the University Police Officer is to Prevent and Serve as a deterrent to criminal activities within the jurisdiction of Dillard University and its subsidiaries.

Services performed by The Office of Public Safety include, but are not limited to:

• Securing and Opening Buildings
• Vehicle and Foot Patrols of properties
• Enforcement of University Rules and Regulations
• Investigation of Criminal Violations & Auto Accidents
• Crime Prevention & Personal Safety Programs
• Emergency & Personal Escort Services
• Security Surveys (On & Off Campus)
• Identification Badge Enforcement
• Anonymous Information & Tips

General Policy

Regulations and restrictions relating to campus parking and Identification Badge enforcements are indicated in these printed guidelines. As a practical matter, it is impossible to mark with signs all areas where parking is prohibited but the campus driver should be aware of the following.

Parking or Driving Prohibitions

Parking or driving is absolutely prohibited on grass, construction areas, or any reserved areas specifically marked by the University Police or where it will create a safety hazard, interfere with the use of University facilities or hinder the free movement of traffic.

General Regulations

The interpretation of the intent of these regulations will be the responsibility of the Office of University Police.

Access to campus parking is limited by University policy and the availability of parking spaces.

The parking permit confers upon the holder the right of limited access to university parking facilities and is not to be interpreted as a guarantee that a parking space will be available for the holder’s use at all times.

PARKING ON UNIVERSITY PROPERTY IS AT THE OWNER’S RISK. THE RECEIPT OF A PARKING PERMIT IS NOT TO BE INTERPRETED AS AN ASSUMPTION OF LIABILITY BY THE UNIVERSITY.

Because parking permits remain the property of Dillard University, the University reserves the right to revoke parking privileges and to demand the return of any permit due to repeated and flagrant non-compliance of the University’s parking and traffic regulation(s).

Illegally parked vehicles may be immobilized and/or fines may be assessed against the owner or operator. Immobilization devices may only be removed by University Police personnel. The removal of the device by the operator of the vehicle or by other persons may result in damage to the vehicle and will certainly result in damage to the immobilization device. If damage occurs to the immobilization device, the violator shall be charged for its repair or replacement. The University assumes no liability for any damage as a result of placement or removal of any immobilization device.

If towed, you must pay the towing fee plus fines for the ticket stating the violation for which you were towed. Towing fines may be paid in cash, check, money order, Master Card, or Visa.

If vehicle is impounded, you must report to the Office of University Police to get further instructions on the retrieval of the vehicle.

Penalties and Payment of Fines for Campus Parking

All fines must be verified through the Office of University Police. Refer to the Department of Public Safety Parking Violations Pamphlet.

Registration

All motor vehicles regularly, occasionally or temporarily using University parking facilities must be registered with the Office of Public Safety and properly display a parking permit. Failure to do so constitutes a violation of these regulations and subjects the offender to the penalties herein. It is emphasized that any type motor vehicle operated on campus by students, university personnel, or visitors, whether owned or not by the operator, is required to properly display a current parking permit. (Motorcycles included) See Department of Public Safety Parking Violations Pamphlet for detailed explanations of violations.

To secure a permit, the vehicle must be registered with the Office of Public Safety. To register a vehicle, the owner or operator must:

1. Pay the required registration fee
2. Complete the permit application
3. Provide receipt of payment of registration fee, proof of vehicle registration and insurance, driver’s license, and a notarized statement of permission from the owner, if applicable, to the Office of Public Safety.

Types of Parking Permits

“Student(s)” permits are issued to students and are valid for the academic semester in which they are issued.

THE PERMIT MUST BE MOUNTED ON THE INSIDE OF THE FRONT WINDSHIELD, LOWER CORNER OF DRIVER’S SIDE.

“Faculty and Staff” permits are issued to faculty and staff and are valid for the calendar year in which they are issued. The hang tag permit must be placed on the rearview mirror of the vehicle and permit information must be visible and in place whenever on campus.

“Temporary” permits, issued to persons in attendance at University sponsored meetings and/or functions on campus. Permits may be secured at the Office of Public Safety. The fee for this permit may be waived at the discretion of the Chief of Police or if proper arrangements are made in advance for any special guest visiting the University.

“Replacement” permits can be obtained in situations when a registered vehicle is sold and a new vehicle is purchased and the original permit is unable to be returned or reused. Proof of new vehicle must be provided.

Parking is on a first come, first serve basis in the Gravel Lot (rear of Library), Dent Lot (near tennis courts), and Cook Lot (near duck pond), except in spaces marked RESERVED.

Cost of Permits

Parking permits do not guarantee a parking space.

Operation of Motor Vehicles on Campus

Unless otherwise stipulated herein, motor scooters and motorcycles are subject to the same regulations that govern automobiles, including registration, and must obey all traffic signs and regulations

1. Motor vehicles must be driven in a careful and prudent manner at all times.
2. Driving or parking on grass and sidewalks is prohibited.
3. All traffic signs and instructions of University Police Officers must be obeyed.
4. The stopping of vehicles in traffic flow is prohibited. When taking on or discharging passengers the vehicle must be pulled to the curb.
5. Motorists must give right of way to pedestrians crossing at campus crosswalks.
6. The passing of moving cars going in the same direction is prohibited.
7. Motorists must observe a 15 mile per hour speed limit on all campus drives and parking lots.

University Parking

1. The use of campus parking facilities is restricted to vehicles displaying a valid parking permit.
2. ALL SIGNS INDICATING RESERVED SPACES, HANDICAPPED PARKING, NO PARKING, SERVICE, FREIGHT AND LOADING ZONES MUST BE OBSERVED.
3. Hampering with the passing of emergency vehicles in the event of a fire or other emergency is prohibited.
4. Parking in an area other than that designated for the type permit assigned to your vehicle is prohibited.
5. No vehicle is to be parked in such a manner as to interfere with the orderly flow of traffic or to cause interference with normal parking procedures.
6. Parking spaces that are designated as “RESERVED” are RESERVED 24 HOURS A DAY.
7. Parking spaces that are designated for the PRESIDENT or EXECUTIVE VICE PRESIDENT are RESERVED 24 HOURS A DAY.
8. For reason of suspected trespass or violation of parking regulations, the Office of Public Safety shall have the right to immobilize any vehicle using university parking facilities until the owner or operator of the vehicle has made a satisfactory accounting for his/her actions.

Payment of Fines

Fines must be cleared within sixty calendar days of the date of the offense. During regular hours, payment may be made by CASH, CHECK, VISA, or MASTERCARD to the Office of Business and Finance (University cashier). After regular hours, weekends, and holidays, the payment of fines may be made at the Office of Public Safety (only Check or Credit Card payments are accepted).

Banning

Non-payment of fines, frequent or flagrant violations of the University’s parking regulations, or the unauthorized removal of an immobilization device may result in banning. Persons in violation of the unauthorized removal of an immobilization device may be subject to University disciplinary action and/or criminal action.

BANNING IS THE LOSS OF PRIVILEGE OF PARKING A MOTOR VEHICLE ON UNIVERSITY PROPERTY.

The option to impose the banning sanction will be made on a case by case basis and will be a discretionary recommendation of the Chief of Police based on the facts of the violation. If any individual wishes to contest a citation, he/she may appeal to the Chief of Police. All supporting evidence, explanation or documentation must be available to contest the citation. In such instances, the Chief of Police will present a recommendation to the final authority. Refer to the Department of Public Safety Parking Violations and Appeal Process Pamphlet.