University Policies and Statements

Academic Affairs

Students can obtain academic information from three sources: 1) The Dillard University Catalog; 2) The Office of Academic Affairs, Suite 203 Rosenwald Hall; 3) Divisional office of the student’s major.

Alcohol/Drug Policy

Possession, distribution and consumption of alcohol are prohibited. It is also a violation of the Code of Conduct for the student to be in area where alcoholic beverages are located, regardless of age. See the Code of Student Conduct . Incidents will be documented and the student will be subject to disciplinary action.

Illegal drugs are not permitted on campus. A student who is in possession, distributes, or is in an area where illegal drugs are located is in violations of the Code of Conduct.

Guests are prohibited from the possession, distribution, and use of illegal drugs and alcohol on University property or at sponsored events, including intercollegiate competition.

Anti-Hazing Policy

The university supports only those activities that are constructive, educational, and inspirational and contribute to the intellectual growth and personal development of students. The university unequivocally opposes any situation intentionally created to produce mental or physical discomfort, embarrassment, harassment, or ridicule.

Dillard University prohibits any of the following actions taken or situations created, regardless of location, intent, or consent of the participants which:

1. Endangers the physical and/or psychological health or safety of an individual
2. Creates a risk of injury
3. Causes discomfort, embarrassment, harassment, or ridicule
4. Willfully destroys or removes public or private property for the purpose of initiation or admission into, or affiliation with, or as a condition for, continued membership and affiliation in an organization.

Dillard University prohibits actions or situations that:

1. Are mentally, physically, or morally degrading
2. Interfere with scholastic activities or responsibilities of a student
3. Require a person to perform a menial task of any kind
4. Are inconsistent with Greek‐letter organization ritual, founding principles, or national affiliate principles.

Dillard University prohibits any other activities that are in violation of the policies and rules of recognized student organizations, Dillard University, city, parish, state, or federal law, and/or national governing bodies/associations, conferences, or affiliates.

Dillard University cannot and will not tolerate hazing activities and will pursue severe action against any student or organization found in violation of this policy, up to and including indefinite revocation of the charter for the organization and suspension or dismissal for students involved.

Louisiana State Law states: “Hazing in any form, or the use of any method of initiation into fraternal organizations in any educational institution supported wholly or in part by public funds, which is likely to cause bodily danger or physical punishment to any student or other person attending any such institution, is prohibited. Whoever violates the provisions of this Section shall be fined not less than ten dollars nor more than one hundred dollars, or imprisoned for not less than ten days nor more than thirty days, or both, and in addition, shall be expelled from the educational institution and not permitted to return during the current session or term in which the violation occurs” LA R.S. 17:1801 (2008). Dillard University abides by the Louisiana State Law in its definition and handling of hazing.

Dillard University defines hazing as any act, whether physical, mental, emotional or psychological, which subjects another person, voluntarily or involuntarily, to anything that may abuse, mistreat, degrade, humiliate, harass, or intimidate an individual, or which may in any fashion compromise an individual’s inherent dignity as a person for the purpose of initiation or admission into or affiliation with, or as a condition for continued membership in, an organization whether occurring on or off campus.

In addition, any requirements by a group, member, or prospective member that compels another group, member, or prospective member to participate in any activity that is against University policy or state or federal law for the purpose of initiation or admission into or affiliation with, or as a condition for continued membership in an organization whether occurring on or off campus shall be defined as hazing.

Such action is considered hazing, whether it occurs on or off campus. Actions and activities that are explicitly prohibited include, but are not limited to, the following:

1. Forcing, requiring, or encouraging an individual to drink alcohol or any other substance.
2. Calisthenics such as push-ups, sit-ups, and runs.
3. Throwing anything at an individual.
4. Forcing, requiring, encouraging, or participating in theft of any property under any circumstances
5. Assigning or endorsing “pranks”, such as harassing another organization, panty raids, or setting off fireworks or other incendiary devices.
6. Defacing trees, grounds or buildings on or off University property.
7. Awakening or disturbing individuals during normal sleeping hours.
8. Engaging in an activity that compels an individual or group to remain at a certain place or transporting anyone anywhere without their knowledgeable consent (road trips, kidnaps, etc.).
9. Conducting hunts or quests.
10. Expecting participation in an activity in which the full membership is not willing to participate.
11. Required eating of anything an individual would otherwise refuse to eat.
12. Requesting, requiring, or having a person feel obligated to be branded or tattooed.
13. Causing excessive fatigue through physical and/or psychological abuse.
14. Paddling or caning of any nature.
15. Physical abuse of any kind.
16. Interrogations conducted in a psychologically damaging manner.
17. Forcing, requiring, or encouraging someone to wear, in public, apparel that is conspicuous and not within the norm of what is considered to be in good taste.
18. Calling an individual demeaning names.
19. Any form of audible harassment.
20. Not permitting a person to talk for an extended period of time.
21. Engaging in public stunts and buffoonery.
22. Nudity at any time or forced reading or viewing of pornographic material.
23. Acts of servitude.
24. Walking the line.

There are no exceptions to these requirements.

It is the right of every student on this campus to be free from the humiliation and danger of hazing. Hazing by any individual or organization shall be viewed as incongruent with the mission and values of the university. Each student and organization is responsible for the designing of programs that recognize the moral, spiritual, and intellectual qualities of human rights.

Dress Code Policy

The dress code is based on the theory that learning to use socially acceptable manners and selection attire appropriate to specific occasions and activities are critical factors in the total educational process. Understanding and employing these behaviors not only improves the quality of one’s life, but also contributes to optimum morale, as well as embellishes the overall campus image. They also play a major role in instilling a sense of integrity and an appreciation for values and ethics.

The continuous demonstration of appropriate manners and dress insures that Dillard University students meet the very minimum standards of quality achievement in the social, physical, moral and educational aspects of their lives - essential areas of development necessary for propelling students toward successful careers. Based on this premise, students at Dillard University are expected to dress neatly at all times.

The following are examples of appropriate dress for various occasions:

• Classroom, Cafeteria, Kearny Hall and University offices - neat, modest, casual or dressy attire.
• Interviews - business attire.
• Social/Recreational activities, residence hall lounges (during visitation hours) - modest, casual, or dressy attire.
• Balls and galas - formal, semi-formal, and dressy attire respectively.

Students may be denied entrance to various functions if their manner of dress is deemed inappropriate.

Examples of inappropriate dress and/or appearance include but are not limited, to:

1. Do-rags, head scarves, stocking caps, skullcaps and bandanas are prohibited at all times on the campus of Dillard University (except in the privacy of the student’s living quarters) for all students. This policy item does not apply to headgear considered a part of religious or cultural dress.
2. Baseball caps, head coverings and hoods in any building.
3. Midriffs or halters, mesh, netted shirts, tube tops or cutoff tee shirts in classrooms, cafeteria, Kearny lounge and offices.
4. Bare feet or indoor slippers.
5. Blue jeans at programs dictating professional or formal attire, such as Commencement.
6. Clothing with derogatory, offensive, and/or lewd messages either in words or pictures.
7. Pants must be worn fastened securely at the waist and are not allowed to sag below the waistline.

FERPA - Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) afford students specific rights to their education records. The rights are:

• The right to inspect and review the student’s education records within forty-five (45) days of the day the University receives a request for access. A student who wishes to inspect her or his record should submit written requests to the Office of Records and Registration for the record(s). The Office of the Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. The registrar will inform the student if the record requested is not maintained by the Office of Records and Registration and will advise the student of the University official to whom the request should be addressed.
• The right to request amendment of the student’s educational record(s) that the student believes is inaccurate or misleading. The student should write the Registrar, the Vice President for Student Success or the University official responsible for the record and ask for a review of her or his record. The letter should specify the part of the record that he or she believes is inaccurate and specify why it is incorrect or misleading. A student may ask the University for a hearing to amend the record that they believe is incorrect or misleading. The University will notify the student in writing.
• The right to consent to disclose personal identifiable information contained in the student’s education records. The exception is information FERPA authorizes disclosure without consent, such as to University officials with legitimate educational interests and the need to know.

A University official is an individual employed by the University with administrative, supervisory, academic, research or support staff rules and responsibilities, including but not limited to, public safety; an individual with whom the University has contracted, such as an auditor, attorney, or collection agent; an individual serving on the Board of Trustees, or a student serving on an official committee or assisting a University official performing her or this duties. A University official has a legitimate educational interest if he or she needs to review an education record to fulfill his or her professional responsibility.

The right to file a complaint with the U. S. Department of Education concerning alleged failures by Dillard University to comply with the requirements of FERPA. Complaints should be address to the Family Compliance Office, Department of Education, 400 Maryland Avenue, S. W., Washington, and D. C. 20202-5920.

Dillard University, at its discretion, will release Directory Information, as it is allowed by FERPA, without a student’s prior consent unless she or he specifies in writing not to release directory information prior to his or her consent. Directory information is for internal use. It includes a student’s name, address, telephone number, cell number, classification, enrollment status, participation in officially recognized activities and intercollegiate athletics, and degree earned. The exceptions to internal use are: (1) the University may use a student’s name in a press release about activities and intercollegiate sport; (2) in response to legitimate inquiries such as compliance with a lawfully issued subpoena or court order. A student may request to withhold information from the University directory by informing the registrar in writing by the end of the second week for each semester and the summer session(s).

In instances of potential harm, hospitalization, or emergency situations, the Vice President for Student Success or designee, reserves the right to contact parents, guardians, or emergency contacts. Persistent misconduct and/or alcohol or drug interventions may also be occasions in which parents and/or guardians may be contacted.

FERPA questions should be directed to Office of Records and Registration.

Financial Aid and Scholarships

Review for SAP includes a review of all courses attempted throughout a student’s career at Dillard, not on a semester or yearly basis.

What is required to maintain SAP?

There are three components to the SAP requirement. Each component is detailed below. Failure to comply with any one requirement may result in a loss of aid eligibility:

Maintain a Minimum Cumulative Grade Point Average (GPA)

All students must complete 70% of all coursework while attending Dillard. This includes any accepted coursework that is transferred in from other institutions.

Complete a Degree or Certificate Program in No More than 150% of the Average Length of the Program:

Students are expected to complete degree requirements within a reasonable timeframe based on the average length of their program. Students must complete graduation requirements in no more than 150% of the average length of their program. For example, a program that requires 124 credits to graduate can have no more than 186 credits transferred accepted from other institutions, assuming the requirements above are also met. Undergraduates who have completed all coursework required for a major or degree will only be eligible to receive loan funds, even if they have not completed an application to apply for graduation. This includes any student pursuing a double major or dual degree that’s completed the necessary coursework for one major or degree and is still completing coursework for the second major or degree.

Note: Students cannot receive Merit Scholarships beyond 08, full-time semesters and 06, full-time semesters for Transfer Students.

Will I be notified if and when I fail to achieve SAP?

Yes. At the end of each Spring semester, the Office of Financial Aid and Scholarships will review the progress of each student. Students who have not met all three of the requirements listed above (for all terms enrolled, not just those terms that you received aid) will be notified in writing that they are on SAP hold.

What happens if I fail to meet the requirements of SAP probation?

Students who fail to adhere to the terms of SAP are ineligible for financial aid. A written notification is sent to all students who fail to comply with the terms of their probation.

How do I regain financial aid eligibility if I fail to meet the terms of SAP?

To regain eligibility, a student must do ALL the following:

1. complete a minimum of 12 credit hours WITHOUT financial aid from Dillard University, if approved by the student’s academic advisor;
2. achieve a minimum GPA of 2.0 G.P.A.; and
3. complete 100% of attempted credit hours.

What do I do if special circumstances exist?

Contact a financial aid advisor if you have been notified that you have been placed on SAP hold, or your financial aid eligibility has been suspended, and special circumstances exist. With proper documentation of circumstances (i.e., doctor’s notice, letter from academic advisor, etc.), you may appeal the SAP hold and/or aid eligibility suspension by completing a Satisfactory Academic Progress Appeal Form. This form is available from the Office of Financial Aid and Scholarships. Also contact your academic advisor to help you develop a plan for achieving good academic standing.

How do poor and incomplete grades, withdrawal from classes, and repeated classes affect my SAP status?

Grades:

Only courses for which the student received grades of A, B, C, D or P are acceptable. Grades F, I, W, or WF are not acceptable. Students who fail to complete at least 70% of attempted credit hours because of incomplete grades will be placed on SAP suspension.

Terms with All Failing Grades:

Students will be asked to verify attendance during a term in which all grades received are unacceptable (as defined above). Failure to verify attendance will result in cancellation of all aid.

Withdrawal

Any student who withdraws from all classes will have his or her financial aid eligibility suspended until the student meets with a financial aid advisor. Any student who fails to complete 70% of attempted credit hours because of withdrawal from classes will be placed on SAP probation.

Repeated Classes

A student may not receive financial aid to repeat a class for which a grade of W, I, or WF, or FA was received that was not completed within a prescribed timeline. Classes for which the student received grades of F or D- may be repeated twice. However, repeating classes that will not result in additional credit hours or honor Points (per University policy) will not improve the student’s completion rate.

Return of Title IV (Federal) Financial Aid

The federal government mandates that students who withdraw from all classes may only keep the financial aid they have “earned” up to the time of withdrawal .Title IV funds that have been disbursed in excess of the earned amount must be returned by the university and/or the student to the federal government. Thus the student could owe aid funds to the university, the government, or both.

To determine the amount of aid the student has earned up to the time of withdrawal, OFA&S divides the number of calendar days the student has attended classes by the total number of calendar days in the semester (minus any scheduled breaks of 5 days or more). The resulting percentage is then multiplied by the total federal funds that were disbursed (either to the student’s university account or to the student directly by check or direct deposit) for the semester.

This calculation determines the amount of aid earned by the student that he or she may keep (for example, if the student attended 25% of the term, the student will have earned 25% of the aid disbursed).The unearned amount (total aid disbursed minus the earned amount) must be returned to the federal government by the university and/or the student. The Office of Financial Aid and Scholarships will notify and provide instructions to students who are required to return funds to the government.

Students whose circumstances require that they withdraw from all classes are strongly encouraged to contact the Office of Financial Aid and Scholarships and their academic advisor before doing so. At that time, the consequences of withdrawing from all classes can be explained and clearly illustrated. The Office of Financial Aid and Scholarships financial aid counselors can provide refund examples and further explain this policy to students and parents.

Allocating Returned Title IV (Federal) Aid

Funds that are returned to the federal government are used to reimburse the individual federal programs from which the student received the aid. Financial aid returned (by the university and/or the student or parent) must be allocated, in the following order, up to the net amount disbursed from each source:

1. Federal Unsubsidized Stafford/Direct Loan
2. Federal Subsidized Stafford/Direct Loan
3. Federal Perkins Loan
4. Federal Stafford/Direct PLUS (Parent) Loan
5. Federal Pell Grant
6. Federal Supplemental Educational Opportunity Grant (FSEOG)
7. Other Federal Loan or Grant Assistance

Greek Life

In order to seek membership into a Greek-lettered organization on Dillard University’s campus, students must meet the University’s requirements detailed below. A student is eligible to apply for Membership Intake when he/she has:

1. Registered as a full-time Dillard University student for two (2) consecutive semesters;
2. Earned a minimum of 30 credit hours;
3. Maintained a cumulative grade point average of 2.75 or above, with no grade(s) of “I”;
4. Signed a copy of the current Dillard University Anti-Hazing Policy;
5. Achieved a record of good citizenship, defined as not currently on probation, suspension, or substantial restrictions, as reported from the Office of Student Affairs; and
6. Received fiscal clearance, as reported from the Office of Business & Finance.

Dillard University joins the nine historically African American Fraternities and Sororities, the Council of Presidents representing these nine organizations, as well as the National Pan-Hellenic Council, Inc. and many other national organizations including the National Association of Student Personnel Administrators, the Association of Fraternity Advisors, the National Pan-Hellenic Conference, and the North American Interfraternity Conference in support of the elimination of hazing.

HIPPA - The Health Insurance Portability & Accountability Act

The Health Insurance Portability & Accountability Act (HIPPA) of 1996 mandates certain rights to privacy regarding protected health information (PHI).

Notice of Privacy Practices Policy

This notice describes how medical information may be used, disclosed, and how students may get access to personal health information.

The Health and Wellness Center provides medical health care services. The staff and providers of the center must collect information to provide medical services. The Health and Wellness Center knows that information we collect about you and your health is private. We are required to protect this information by Federal and State law. We call this information “protected health information.” Personal and health information includes both medical information and individually identifiable information, like your name, address, telephone number, or Social Security number. We protect your information in all formats including electronic, written and oral information.

This Notice of Privacy Practices is used to information the Dillard community on the use and disclosure of medical information. The Health and Wellness Center may change its privacy practices and make that change effective for all PHI maintained by Dillard University. The effective date of this Notice of Privacy Practices is April 4, 2011.

Dillard University Health and Wellness Center may use and disclose information without your authorization for the following:

1. Treatment. Health care information may be disclosed to other health care providers involved in treatment and health care.
2. People you designate. Information may be released to individuals at the request of the student.
3. Payment. Information may be used or disclosed to get payment for services rendered through an outside party.
4. Health Care Operations. Information may be used or disclosed to manage Health and Wellness Center programs and activities.
5. Public health activities. The Louisiana Department of Health and Hospitals is the public health agency that keeps and updates vital records such as births, deaths, and tracking of some health care issues and diseases.
6. Health Oversight activities. Information may be used or disclosed to agencies during the course of audits, investigations, inspections, licensure and other proceedings.
7. Required by Law for Law Enforcement. Health and Wellness Center will use and disclose information when required by Federal or State law, by a court order, or Dillard University Office of Public Safety.
8. Abuse Reports and Investigations. Dillard University Health and Wellness Center is required by law to receive and investigate reports of abuse, neglect or exploitation.
9. Government Programs. Information may be used or disclosed for public benefits under government programs.
10. University officials. Information may be used or disclosed to administrative personnel for administrative intervention.
11. To avoid harm. Information may be used or disclosed in order to avoid a serious threat to health, welfare and safety of a person or the public.
12. Disaster relief. Information may be used or disclosed to a public or private disaster relief organizations assisting with an emergency.

Other rights regarding your health information

1. Students have the right to inspect your health information and obtain a copy of it.
2. Students have the right to request to receive your health information through a reasonable alternative means or at an alternative location.
3. Students have the right to revoke any authorization given to the university to use or disclose health information, except to the extent that the action has already been taken.
4. Students have the right to be told to whom health information was given within five (5) years of your initial visit.
5. Students have the right to ask for amend health information to be amended in writing. Once a decision is rendered, the appropriate university personnel will correspond with the student in writing.
6. Students have the right to request a restriction on certain uses and disclosures of their health information. The Health and Wellness Center is not required to agree to the requested restriction.

Any of the above requests must be made in writing and submitted to Dillard University Health and Wellness Center.

Identification Card (ID Card)

Each student is issued a University identification card at registration. Students, faculty, and staff are required to display their identification cards at all times, and, when asked, present to a University official. Lost or stolen identification cards must be replaced within ten (10) business days.

ID Badge Enforcement Guidelines

Dillard University’s Office of Public Safety enforces the wearing of the Dillard University ID Badge by all members of the university community.

1. ENFORCEMENT GUIDELINES
   1. Campus Public Safety Officer will have the discretion to ask all personnel entering Dillard’s campus via the walkway gates or in a vehicle to present their Dillard University ID Badge.
   2. Students, faculty, and staff will be asked to wear ID’s in a visible fashion to be seen by campus public safety officers and others on campus.
   3. All departments should ask for the ID of faculty, staff, and students to verify identity.
   4. No personnel are allowed to give their ID Badge to another employee or person to gain entry into a selective card access area or to use privileges associated with the card (i.e. meal plan; copy rights; entrance to events)
   5. Each department head will be asked to submit names of employees in their area that would need building (Rosenwald Hall) access after 6:00pm when the building is closed for the evening.
2. Visitor’s Policy
   1. Visitors that are scheduled to meet with or have an appointment to meet with someone here on campus should email name, date and time of visit and place of visit to the Office of Public Safety so a parking pass and visitor’s pass can be issued at the gates.
   2. Visitors of campus residents should present a valid picture ID to Residential Life staff and sign the visitor’s log to say who and where they are visiting. Visitors must adhere to all university policies. All visitors must be accompanied by the host at all times.
3. Entering campus after close of business and weekends:
   1. Students, faculty, or staff should present their Dillard University ID Badge to the officer on duty.
   2. Students, faculty, or staff should provide the officer with the location or destination that they are going to or wish for the officer to open.
   3. The officer will only open an area that is authorized to the faculty or staff member. The officer will not open any office not assigned to the faculty or staff member.
   4. The staff or faculty member must call the DUPD Dispatcher (5310) on their departure from the area or destination.
   5. Faculty or staff members not in possession of their Dillard ID badge will be cited and reported to their supervisor.
4. Failure to Comply:
   1. Students:
      1. 1st Occurrence: Written notice and copy sent to Student Affairs
   2. Faculty:
      1. 1st Occurrence: Written notice and copy submitted to Academic Affairs
   3. Staff:
      1. 1st Occurrenc e: Written notice and copy submitted to supervisor and human resources.

Illegal Drugs Policy

The University prohibits the unauthorized use, possession, students being in the presence of and distribution of any controlled substance or illegal drug. The University will cooperate with law enforcement agencies in the criminal investigation of the possession, distribution, use, and sale of illegal drugs or controlled substances.

Immunization Requirements

In accordance with Louisiana State Health Department, all students must provide proof of vaccination to be enrolled at Dillard University. Vaccinations are required as a component of Dillard University admission and enrollment requirements.

Students must provide proof of immunization to the Health and Wellness Center for the following:

1. Measles, Mumps and Rubella (MMR). Students will need two (2) doses of Measles, Mumps, and Rubella (MMR) if born on or after January 1, 1957.
2. Diphtheria-tetanus (DT) or Tetanus diphtheria tetanus pertussis toxoid (Tdap). Immunization of either one above within the last 10 years.
3. TB Skin test (Mantoux/Tuberculin). Current within six months prior to Dillard University admission
4. Meningococcal. Immunization within the last four years prior to admission.*

*All students residing in any residence hall provided by Dillard University will have proof of the Meningococcal vaccine before they are allowed into housing on opening date of assigned residence. NO Temporary Exemptions will be given for the Meningococcal vaccine. Failure to provide proof of immunization may result in the students’ registration and admittance to residence hall delayed. For information on the Meningococcal vaccine please go to http://www.cdc.gov/vaccines/pubs/vis/downloads/vis-mening.pdf

Medical Emergencies

In the event of a medical emergency during normal business hours, Monday - Friday, 8am-5pm, with the exception of approved university holidays and weekend days, medical and psychiatric issues will be referred to the office of Student Health and Wellness. When the Student Health and Wellness Center is closed, the Office of Public Safety will serve as the initial contact for service.

Definitions:

Medical emergency means an injury or medical condition of recent onset and severity including severe pain that would lead a prudent lay-person, acting reasonably and possessing an average knowledge of medicine and health, to believe that the absence of medical attention could reasonably be expected to result in:

1. placing the health of a person, or with respect to a pregnant woman, the health of the woman or her unborn child in serious jeopardy;
2. serious impairment to such person’s bodily functions;
3. serious impairment or dysfunction or any bodily organ or part of such person; and/or
4. serious disfigurement of such person.

Examples of medical emergencies include, heart attacks or stroke; severe abdominal pain; severe bleeding, loss of consciousness, gun shot or stab wounds, injuries to eyes or any attempted suicide, by any means.

Non-medical emergency is defined as any injury that does not involve of a medical emergency as defined above.

The Standard Operation Plan (SOP)

In the event of medical or non-medical emergency, the Office of Public Safety should be notified by dialing (816) 504 - 4911 or 4911 from an on campus telephone. If delay may increase the likelihood of severe injury or death, non-university 911 should be contacted first. The Office of Public Safety must be contacted immediately thereafter.

1. Information describing the medical condition, number of person (s) involved, location of the medical condition, name and a call back number are important to share with the Office of Public Safety. This is particularly important for medical emergencies in order for the Public Safety personnel to expedite the arrival of Emergency Medical Services (EMS) by providing directions as well as escort to the scene of the emergency.
2. The Office of Public Safety should assign a person to greet emergency personnel at the place where the person with the medical condition is located.
3. The responding Public Safety Officer will contact the Chief of Police and the Professional Staff member on duty. The Professional Staff member on duty will contact the Dean of Student Affairs and/or the Vice President of Student Success.
4. The Office of Public Safety and Professional Staff member on duty will prepare an objective incident report on the day of event and email it to the following: Dean of Student Affairs, Vice President of Student Success, and the providers of the Student Health and Wellness Center.
5. In consultation with the medical provider and/or practitioner (or designee) and the Vice President of Student Success (or designee) the emergency contact on file for the student will be contacted. No medical information will be communicated to the emergency contact. The emergency contact will be notified for all incidences regarding psychiatric and medical emergencies.

Ambulance transport services:

1. If the student requires transportation by ambulance, make sure that the student has their insurance card and student identification cards available.
2. Dillard University will make arrangements for transportation to a medical facility.
3. Dillard University is not responsible for payment for transportation to or from a medical facility.
4. Upon discharge from any medical facility it is the student’s and/or parent/guardian’s responsibility to make arrangements for transportation back to Dillard University.

Psychiatric Emergencies on Dillard University Campus

Psychiatric emergency is defined as any situation where a student attempts to take his/her life, either by drugs, or physical means meant to harm him/herself. A psychiatric emergency may also be defined as any situation where a student attempts to cause harm or harms another individual. Whenever a student demonstrates a risk of destructive behavior towards him/herself or others, immediate assistance should be sought by the Dillard University Police 4911; Student Health and Wellness Center, Student Union Building Room 166, at extension 4532, and/or Counseling Services, Dent Hall Room 110, at extension 4714. The mental health evaluation determines the subsequent actions needed to provide the student with proper support and monitoring during this critical period.

Standard Operation Plan (SOP) for management of students who indicate potential harm to self or others:

Signs of suicidal students, which may include:

• Student engages in or attempts to engage in behavior with potential harm to self (e.g., swallowing razor blades, ingesting pills, placing a bag over head, self-mutilation).
• Student talks about or threatens suicide or self-injurious behavior with staff or other student(s).
• Student has a documented history of previous suicidal attempt(s) or self-harm.
• Student exhibits markedly sad, tearful behavior, or reduced emotional reactivity.
• Student makes vague references to death.
• Student exhibits dramatic shifts from depression to elation, or agitated depression to calm.
• Student appears withdrawn with minimal responses, typically registered in a flat, emotionless tone.
• Student suffers or has been informed of a major crisis (e.g. death of a family member or significant other, divorce, etc.).

The referral process for the potentially suicidal student is as follows:

• The Office of Public Safety should be contacted at extension 4911 for all potential suicidal threats/attempts. The Professional Staff member on duty, Dean of Student Affairs and/or Vice President for Student Success must be contacted for all potential suicidal threats/attempts.
• Any student who has attempted suicide is given medical attention; referred to the Student Health and Wellness Center, Student Union Building Room 166, at extension 4532, and/or Counseling Services, Dent Hall Room 110, at extension 4714; or is sent directly to the hospital.
• Any faculty or staff member that is concerned that a student may be potentially suicidal and/or a threat to self or others should inform the Student Health and Wellness Center, Student Union Building Room 166, at extension 4532, and/or Counseling Services, Dent Hall Room 110, at extension 4714.

Automatic External Defibrillator (AED)

Automated External Defibrillator (AED) is available to assist anyone who has suffered a sudden cardiac or respiratory arrest.

AEDs are located in the following buildings:

• The Office of Public Safety
• Rosenwald Hall 1st floor near main entrance
• Stern Hall 1st floor near main entrance
• Dent Hall- Athletic training room
• Cook Hall 1st floor
• Williams Hall - residence office
• Library - Main desk
• Student Health and Wellness Center

Anyone can access and use the AED if needed. Directions are given to the user by turning on the AED. However, to maximize the effectiveness of the AED, it is important that the Office of Public Safety is notified immediately at extension 4911 or call the Student Health and Wellness Center at extension 4532. The exact details of the event must be given to the dispatching officer, to include:

• Exact location; building, floor, room number, open area location.
• Information if known:

WHO: faculty, staff, and/or students
WHAT: incident details (if witnessed)
WHEN: approximate time of incident; or length of time of incident
WHERE: location of incident
HOW: incident occurred (witnessed or not witnessed)

This information will expedite the need of EMS personnel for assistance.

Medical Hospitalization and Transportation

In the event of a student requiring hospitalization, it is the student/parent/guardian’s responsibility to provide transportation from the facility where the student is being discharged. If the student is having problems with transportation back to Dillard University, the student is encouraged to utilize case management at the facility of admittance.

Medical personnel are best equipped to monitor student health in route to a medical facility. Should any Dillard University student require transportation to the hospital or emergency care facility, an ambulance will be contacted. In non-emergency situations, students may find alternative means of visiting off campus emergency or non-emergency facilities.

Dillard University staff is prohibited from transporting students for medical emergencies and/or psychiatric situations.

Psychiatric Admission and/or Discharge

A medical doctor, psychiatrist or the Coroner’s office may initiate the Physicians Emergency Certificate (PEC) for anyone who requires mental health care or evaluation due to suicidal threats and/or attempts, any violent harm to one self and/or others.

The Office of Student Affairs, the Office of Student Support Services and the Office of Public Safety encourage the parental/guardian involvement of any student placed on a Physicians Emergency Certificate (PEC) or Certified Emergency Certificate (CEC). University representatives reserve the right to contact parents, guardians, or caregivers in the event of potential or actual self-harm behavior.

A Physicians Emergency Certificate (PEC) is a valid psychiatric hold for 72 hours.

A Coroner’s Emergency Certificate (CEC) is valid in-patient psychiatric evaluation for 15 days in a psychiatric hospital.

Dillard University is not liable for transportation to and from a medical facility requiring psychiatric services. However, New Orleans Emergency Medical Services (EMS) 911 will be activated from the Office of Public Safety if needed.

It is the responsibility of the student/parent/guardian to make transportation arrangements upon discharge from any facility/agency.

Re-Admission (After Voluntary/Involuntary Medical Withdrawal)

To be considered for re-admission to Dillard University the student will have to submit to the following:

• Notify in writing to the Health and Wellness Center that you (the student) wish to be re-enrolled in the university.
• A comprehensive psychiatric evaluation by a board certified psychiatrist that is licensed to practice medicine in the State of Louisiana.
• A general physical exam performed by a board certified physician licensed to practice medicine in the State of Louisiana.
• Documentation of receiving external counseling services by a board certified psychiatrist/psychologist/counselor/social worker.
• “A Return to School Statement” from the Psychiatrist and Physician must be provided to the Health and Wellness Center indicating mental and physical health clearance.
• The student must make an appointment to see the Medical Director and Counseling Support Services for a pre re-enrollment interview and participate in all recommended after care requirements.

The Medical Director and Counseling Support Services will review the records when they are in receipt of all documents and the student has completed the interviews. At that time, and not before, a decision will be made if the student is medically cleared by the university to be readmitted. The Medical Director and/or Counseling Support Services will notify Enrollment Management of the status of the student’s application

Medical Excuse Policy

Excessive absences due to medical illness/injury interfere with the educational goals and academic success of both the student and the University. Students are encouraged to visit the health center before, between, or after scheduled classes as not to interfere with academic achievement. At no time does the Health and Wellness Center supports excessive absence.

A Student Excuse note or Office Visit note does not guarantee an excuse from class attendance, duties, or assignments. Refer to the University Catalog for additional information.

Absence from class:

1. A student whose illness warrants an absence from class will be issued a Student Excuse note from the provider, if he/she has been seen by the provider on staff in the center; or if the illness/injury warrants an absence from class based on diagnosis and/or symptoms at the time of the medical evaluation.
2. An Office Visit note will be given to validate the student’s visit to the Health and Wellness Center for medical care and/or consultation
3. Students are encouraged to seek out health care through the student health center on the day of the illness.
4. If the student has been seen by a provider other than the provider at Health and Wellness Center, the student must get an illness note from the provider from whom the student has sought out medical care.
5. A Student Excuse or Office Visit note will only be issued at the time of occurrence (injury and/or illness). It will not be issued at the end of the semester for an earlier illness or back-dated for illness/injury not confirmed by Dillard University Health and Wellness Center.

Absence After Hospitalization or Lengthy Illness/Injury

1. Students who have been hospitalized or absent due to a lengthy illness or injury must submit a Return to School statement from his/her provider indicating health clearance. A copy of the statement should be given to the Health and Wellness Center to keep in the medical file.
2. Refer to the University Catalog for additional information regarding class absences.
3. It is ultimately the student’s responsibility to make arrangements with instructors for any missed assignments or class time due to an illness or injury.

Any of the above requests must be made in writing and submitted to the Health and Wellness Center.

Medical Insurance Program

Dillard University is committed to promoting good health and meeting the medical needs of its students. A health insurance plan is a critical component in providing peace of mind, knowing that students can receive the appropriate medical services they need in the event of a sickness or injury. Students attending Dillard University are encouraged to enroll in a private or government sponsored health insurance program. Dillard University does not sponsor student health insurance.

Non-Discrimination Policy Statement

Dillard University is an Equal Opportunity/Affirmative Action Employer. Dillard University strictly prohibits discrimination on the basis of sex, sexual orientation, race, creed, national origin, age, disability or veteran status in recruitment and admissions to educational programs, extra-curricular activities, employment, scholarships and awards, and other areas not specifically covered by the foregoing. Any member of the Dillard University community, classified as student, faculty, or staff, who believes he or she is a victim of discrimination in violation of this policy should immediately report the incident to the Director of Human Resources. Employees or students who present a complaint or participate in an investigation or other proceedings pursuant to Dillard University’s discrimination policy will not suffer any adverse consequences.

Non-Retaliation Statement

Dillard University strictly prohibits retaliation against any individual for reporting, providing information, exercising one’s rights or responsibilities, or otherwise being involved in the process of responding to, investigating, or addressing allegations of sex discrimination, sexual harassment, and sexual violence. Therefore, any retaliation, intimidation, threats, coercion, or discrimination against any such individual, undertaken or attempted either directly or by someone acting on behalf of another, will be addressed by the Office of Human Resources, Dean of Student Affairs Office, or the Office of Academic Affairs, and individuals who engage in such actions are subject to discipline up to and including suspension, exclusion, or dismissal from the University, consistent with University procedure. Anyone who is aware of possible retaliation or has other concerns regarding the response to a complaint of sexual misconduct should report such concerns to the Title IX Coordinator or to any Deputy Coordinator, who shall take appropriate actions to address such conduct in a prompt and equitable manner.

Residency Requirement

First-time, full-time students (i.e. freshmen/transfer) who are new the University are required to live on campus during their first year at Dillard University and transfer students in the Spring semester are required to live on campus for one semester unless a valid exemption has been granted by the Office of Residential Life.

An exemption will be granted to students who meet one or more of the following criteria:

1. Commute no more than 50 miles from the home of a parent or guardian.
2. Commute no more than 50 miles from the home of an immediate family member other than a parent or guardian (e.g. grandparent, aunt/uncle).
3. Are legally married.
4. Have dependent children living with them.
5. Are active duty or veterans of military service.
6. Are 21 years of age or older.
7. Have a documented medical condition as approved by the Center for Health and Wellness and/or the Office of Student Support Services.

Students who commute no more than 50 miles from the home of a parent or guardian, with the home address being determined by the permanent address indicated on the Application for Admission, are automatically exempted from the Residency Requirement. No further action is needed on the part of the student.

All other students requesting an exemption to Dillard University’s residency requirement must complete a Residency Requirement Exemption Request Form available from the Office of Residential Life. A Residency Requirement Exemption Request may only be submitted once per academic year and must be submitted no later than 10 business days prior to the date of enrollment.

Upon receipt of a completed Residency Requirement Exemption Request Form and supporting documentation, the Office of Residential Life will make a recommendation to the Dean of Student Affairs whose decision is final.

The residency requirement does not preclude the removal of a student from housing and termination of the housing contract if the student fails to abide by the rules and regulations of the University.

Residential Student Evacuation Policy

All residential students are required to submit a Primary Evacuation Plan to the Office of Residential Life prior to taking occupancy within the housing unit. Residential Life keeps all Primary Evacuation Plans on file.

When a state of emergency has been declared that requires residential students to evacuate from campus, residential students are required to activate their Primary Evacuation Plan and begin checking-out of the residence halls.

The university recognizes that not all residential students will be able to evacuate on their own. The university can provide limited transportation at the student’s expense or off-site shelter to a limited number of residential students.

Students who are unable to evacuate on their own are required to alert the Office of Residential Life by submitting either Request for Transportation Assistance Form or Shelter of Last Resort Form by the required deadline.

Romantic or Sexual Relationships Between Faculty, Staff and Students

When individuals involved in a consensual romantic or sexual relationship are in positions of unequal power at the university, there is the potential for a conflict of interest, favoritism, and exploitation. In order to protect the integrity of the university academic and work environment, this policy outlines limitations on consensual romantic or sexual relationships between faculty, staff and students at Dillard University.

For the purpose of this policy, consensual romantic or sexual relationships means relationships of a romantic, dating, and/or sexual nature entered into with consent of both parties. For the purpose of this policy, supervisory or evaluative authority is the power to control or influence another person’s employment, academic advancement, or extracurricular participation, including but not limited to, hiring, work conditions, compensation, promotion, discipline, admission, grades, assignments, supervision of dissertations, recommendations, financial support, or participation in extracurricular programs.

Consensual Romantic or Sexual Relationships and Evaluate Authority

When individuals involved in a consensual romantic or sexual relationship are in positions of unequal power at the university, such as faculty-student, supervisor-supervisee, advisor-advisee, coach-student, senior faculty-junior faculty, senior staff-junior staff, or faculty-staff, there is the potential for a conflict of interest, favoritism, and exploitation. These relationships may be less voluntary than the person with greater power perceives, or circumstances may change and conduct that was once welcome may become unwelcome. The fact that a relationship was initially consensual does not insulate the person with greater power from a claim of sexual harassment. Further, a party’s professional or academic reputation may suffer due to perceptions of favoritism or exploitation. Moreover, such relationships may lead to restricted opportunities, or a perception thereof, for others in the work or academic environment.

To protect the integrity of the university academic and work environment, Dillard requires that when a consensual romantic or sexual relationship exists or has existed between people in positions of unequal power at the university, the person with the greater power must not hold any supervisory or evaluative authority over the other person in the relationship, except as provided below.

If such a consensual relationship exists or develops, the person in the position of greater power must immediately report the relationship to his or her department chair, dean, or the Office of Academic Affairs (in the case of a faculty member), or the Office of Human Resources (in the case of a staff member). It is the responsibility of both the person with the greater power in the relationship and the individual to whom the relationship is reported to ensure that the party with the greater power is removed from any supervisory or evaluative authority over the other party to the relationship. In extraordinary circumstances where removal of supervisory or evaluative authority is not practicable, the parties must work with the department chair, dean, and the Office of Academic Affairs (in the case of a faculty member), or the Office of Human Resources (in the case of a staff member) to determine whether a written management plan can be developed to manage the conflict of interest. Failure to comply with the notification, removal, or management plan requirement is a violation of this policy.

Consensual Romantic or Sexual Relationships Between Faculty and Students and Coaches and Students

Consensual romantic or sexual relationships between faculty and students or coaches and students, even absent any supervisory or evaluative authority, may lead to unanticipated conflicts of interest since a teacher’s or coach’s influence and power may extend beyond the classroom, department, or team. There is always the possibility that the faculty member or coach may unexpectedly be placed in a position of power over the student. Due to the institutional power differential in faculty-student and coach-student relationships, there is the inherent risk of coercion and the perception by others of exploitation.

Accommodations for pre-existing relationships between a faculty/staff member and a prospective student will also be considered on a case-by-case basis, and, when possible, will lead to development of a management plan in consultation with the department chair, dean, and the Office of Academic Affairs. Failure to comply with the required notification, removal of evaluative authority or management plan is a violation of this Policy.

Consequences of Violations of this Policy

If any faculty, staff, or student of Dillard violates the terms of this Policy, disciplinary action will be taken in accordance with relevant disciplinary procedures contained in the relevant handbooks, policies, procedures, practices, or contracts. Violations of this policy will result in disciplinary actions, which can include, but are not limited to, written warnings, loss of privileges, mandatory training or counseling, probation, suspension, demotion, exclusion, expulsion, and termination of employment.

Sexual Harassment Policy Statement

It is the policy of Dillard University that all decisions regarding educational and employment opportunities at this University shall be made without unlawful discrimination because of race, sex, sexual orientation, color, creed, age, national origin, disability or veteran status. Sexual harassment is a form of sex discrimination and is therefore in violation of University policy as well as federal and state statutes

Sexual harassment in any form is prohibited under this policy. Sexual harassment is a form of discrimination and is unlawful under Title VII of the Civil Rights Act of 1964 and Title IX of the Educational Amendments of 1972. According to these statutes, sexual harassment is defined as “unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when submission to or rejection of such conduct is used as the basis for employment or educational decisions or such conduct has the purpose or effect of creating an intimidating, hostile, or offensive working or learning environment.”

Sexual harassment is defined as unwelcome sexual advances or requests for sexual favors and/or other verbal or physical conduct or communication of a sexual nature when:

• Submission to such conduct is made either explicitly or implicitly a term or condition of employment, or services, or academic status; or
• Submission to, or rejection of, such conduct by an individual used as a basis for employment, or services, or academic decisions affecting him or her; or
• Such conduct, whether verbal or physical, has the purpose or effect of interfering with the individual’s work or academic performance or of creating an intimidating, hostile or offensive employment, service, or educational environment.

Sexual harassment does not refer to behavior or occasional compliments of a socially acceptable nature. It refers to behavior that is unwelcome and that is personally offensive, and therefore interferes with work or learning effectiveness.

Sexual harassment may take different forms. Examples of conduct that may constitute sexual harassment are:

1. Verbal: Sexual innuendoes, suggestive comments, jokes of a sexual nature, sexual propositions, lewd remarks, threats, requests for any type of sexual favor (this includes repeated, unwelcome requests for dates), and verbal abuse or “kidding” which is oriented towards a prohibitive form of harassment, including that which is sex oriented and considered unwelcome.
2. Nonverbal: The distribution, display, or discussion of any written or graphic material, including images, posters, and cartoons that are sexually suggestive, or show hostility toward an individual or group because of sex; suggestive or insulting sounds; leering; staring; whistling; obscene gestures; content in letters and notes, facsimiles, email, that is sexual in nature.
3. Physical: Unwelcome, unwanted physical contact, including but not limited to, touching, tickling, pinching, patting, brushing up against, hugging, cornering, kissing, and/or fondling; forced sexual intercourse or assault.

Courteous, mutually respectful, non‐coercive interactions between employees and/or students that are acceptable to and welcomed by both parties are not considered to be harassment, including sexual harassment.

Sexual harassment may occur within a variety of relationships. These relationships may or may not involve unequal authority. Allegations of sexual harassment will be scrutinized, regardless of the relationship of a complainant to an alleged offender. Sexual Harassment will not be tolerated in any form.

Three forms of Sexual Harassment

1. Quid pro quo harassment
   Where submission to harassment is used as the basis for employment or educational decisions. Quid pro quo harassment occurs when employee benefits such as raises, promotions, working hours, etc., or student benefits such as grades, assignments, recommendations, etc., are directly linked to compliance with sexual advances. Therefore, only someone with the authority to grant such benefits can engage in quid pro quo harassment.
   
   Example: A supervisor promising or implying a raise to an employee if she goes on a date with him; a professor telling or suggesting to a student he will not get a recommendation for graduate school if he does not go out with her.

2. Hostile environment
   Where the harassment creates an offensive and unpleasant working or learning environment. Hostile environment can be created by anyone in the work or learning environment, whether it is supervisors, fellow employees, professors, students, or outside contractors. Hostile environment harassment consists of language of a sexual nature, unwelcome sexual materials, or unwelcome physical contact as a regular part of the work environment. Cartoons or posters of a sexual nature, vulgar or lewd comments or jokes, or unwanted touching or fondling all fall into this category.

3. Gender-based hostility
   Where an individual or individuals are harassed because of their gender.
   
   Sexual Verbal Abuse is language that is sexual in nature and unwanted on the part of another person. Examples include, but are not limited to, obscene telephone calls and use of written and/or oral communication which would be considered obscene.
   
   Sexual misconduct in any form is prohibited. Sexual assault and sexual battery are both considered crimes of violence. Louisiana law defines rape as any anal, oral, or vaginal intercourse committed without lawful consent due to force, alcohol, narcotics, or unsoundness of mind. A person’s conduct may violate Dillard University’s definition of sexual misconduct while not violating Louisiana law.
   1. Effective, lawful consent does not exist when a party has an abnormal condition of mind produced by any cause including but not limited to the ingestion of alcohol or drugs. There can be no effective, legal consent when a party knows or should know of an impairment of the other party’s capacity to give knowing and completely voluntary consent.
   2. Both partners must be equally free to act. The option must exist to change “yes” to “no” at any point in intimacy. Sexual activity may be deemed to be non‐consensual if determined that coercion existed, meaning that each involved person was not afforded the option to choose whether or not to become, and continue to be, intimate with another.
   3. Both partners must clearly communicate their willingness and permission. Consent is not the absence of the word “no”. Sexual activity may be deemed to be nonconsensual if determined an individual did not display obvious and unmistakable communication of wishing to become intimate with another.

Any member of the Dillard University community classified as student, faculty, or staff, who believes he or she is a victim of discrimination in violation of this policy should immediately report the incident to the Director of Human Resources. Employees or students who present a complaint or participate in an investigation or other proceedings pursuant to Dillard University’s discrimination policy will not suffer any adverse consequences.

Smoking Policy

Smoking is prohibited in Dillard University buildings and property. The use of all tobacco products are prohibited.

Suicide Policy Statement

If a student is suspected of contemplating suicide or transported to the hospital for a suicide attempt, the Office the University Police, the counselor on call, the medical team on call, and the administrator on call will coordinate a crisis response.

If it is determined that the student is a threat to him/herself or the larger community, the administrator, the counselor, medical staff, the Dean of Student Affairs, and the Vice President for Student Success will determine whether the student will be given a medical leave as well as determine the length of the leave and conditions for readmittance into the university community.

If it is determined that a student will be placed on leave, the student will be withdrawn from the University.

At the end of the student’s leave, the student will be eligible for readmission. However, the student must provide documentation that he/she has received ongoing counseling/therapy from a licensed professional and be eligible to function in a collegiate environment.

The documentation must also include any medication that the student may be taking to nurture his/her physical, emotional, and psychological healing and a suggested program of study (reduced load, continued counseling, extra-curricular activities, etc).

If continued counseling is suggested, the student must honor these sessions. If a University counselor feels that continued counseling is necessary against the advice of the student’s personal counselor, the student must honor those sessions as well. If the student refuses to honor any counseling sessions, the student can be withdrawn from the University.

All records regarding suicide gestures or attempts will remain confidential in accordance with the Family Educational Right to Privacy Act (FERPA) and the Health Insurance Portability Accountability Act (HIPAA).

If a student is suspected of contemplating suicide or transported to the hospital for a suicide attempt, those who are best qualified to serve as a resource for the student will be contacted for support. The philosophy behind this policy is that the student will need all the resources available to foster his/her physical, emotional, and psychological healing.

Title IX Statement

It is the policy of Dillard University to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on gender in the University’s educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of gender discrimination. Dillard University has designated Title IX Coordinators to coordinate compliance with and response to inquiries concerning Title IX.

A person may also file a complaint with the Department of Education’s Office for Civil Rights regarding an alleged violation of Title IX by visiting: the U.S. Department of Education’s website by or calling 1-800-421-3481.

Investigation

All reports describing conduct that is inconsistent with Dillard’s Policy on Sexual Misconduct, Dating and Domestic Violence, will be promptly and equitably resolved in accordance with Title IX and other relevant laws and regulations.

Investigation will commence as soon as practical following receipt of the complaint by the Title IX coordinator, generally within one week. Depending upon the circumstances, the investigator will usually be from the Office of Human Resources, Dean of Student Affairs Office, or Dillard University Police. In some cases another office may conduct the investigation under the direction of these offices, or an outside investigator may be retained. Mediation will not be used to resolve complaints involving some charges of sexual misconduct, including sexual violence.

During an investigation, the complainant (the person filing the complaint) will have the opportunity to describe his or her allegations and present supporting witnesses or other evidence. The respondent (the person complained about) will have the opportunity to respond to the allegations and present supporting witnesses or other evidence. The investigator will review evidence presented and will meet with additional witnesses identified by the complainant, the respondent, or third parties, as determined appropriate by the investigator. The parties may not submit expert witness testimony as part of this process. No questions or evidence pertaining to the complainant’s prior sexual conduct with anyone other than the respondent are allowed, and evidence of a prior consensual dating or sexual relationship between the parties by itself does not imply consent or preclude a finding of sexual misconduct. All parties and witnesses involved in the investigation are expected to cooperate and provide complete and truthful information throughout the investigation process. In some cases, the investigator may interview the parties on more than one occasion.

Any participant in an investigation who has a complaint regarding the conduct of the investigator or who believes the investigator has a conflict of interest should contact the Title IX coordinator, Director of Human Resources, or Dean of Student Affair, who shall take appropriate actions to address the issue in a prompt and equitable manner. No investigator shall investigate a matter in which he or she has a conflict of interest.

A victim of sexual violence has the right to simultaneously file and pursue a criminal complaint with law enforcement if he or she chooses and to be assisted by the University in notifying law enforcement authorities if he or she chooses, or to decline to notify such authorities. The University may need to temporarily delay its investigation while law enforcement gathers evidence.

Interim Measures

The University may provide reasonable interim accommodations or remedies to a complainant or respondent to ensure a safe and nondiscriminatory environment pending investigation and resolution of a complaint. Examples of interim protective measures include, but are not limited to: an order of no contact, safe-space zones, residence hall relocation, adjustment of course schedules or work-study employment, a leave of absence, transportation arrangements, or reassignment to a different supervisor or position. The University will attempt to minimize any adverse effects on the complainant or respondent when taking interim measures.

Support Person

During the investigation process, both the complainant and the respondent may ask a support person from the University community to accompany him or her. The support person must be a member of the Dillard community and cannot be a potential witness in the matter. In cases involving multiple complainants or respondents, the support person cannot be another respondent or complainant. The support person does not serve as an advocate on behalf of the complainant or respondent, may not actively participate in the investigation, and he or she must agree to maintain the confidentiality of the process.

In cases of alleged domestic violence, dating violence, sexual assault, or stalking, complainants and respondents are entitled to be accompanied by an advisor of their choice, which can include non-University community members. Such advisors are limited to the supportive and non-participatory role.

Confidentiality

The goal of the Dillard University’s Policy on Sexual Misconduct, Stalking, and Dating and Domestic Violence is to provide members of the community with a positive working and learning environment that is free from sexual misconduct. Complaints of sexual misconduct will be investigated in a manner that is consistent with this goal. All participants in the investigation will be advised that they should keep the complaint and the investigation confidential.

The University cannot promise complete confidentiality in its handling of sexual misconduct complaints. Dillard makes every reasonable effort to handle inquiries, complaints, and related proceedings in a manner that protects the privacy of all parties. Each situation is resolved as discreetly as possible, with information shared only with those who need to know in order to investigate and resolve the matter.

If a victim of sexual misconduct requests anonymity or that the investigation not be pursued, the University’s ability to respond to the alleged misconduct may be limited. In certain circumstances, the University may be able to address concerns and stop problematic behavior without revealing to the alleged harasser the identity of the person who complained and/or the individuals involved in the investigation. However, this is not possible in every matter, as some situations require the disclosure of the complainant’s identity in order to fully investigate the matter and/or to enable the respondent to fully respond to the allegations against him or her. In cases when a complainant requests anonymity or does not wish to proceed with an investigation, the Title IX Coordinator or her designate will determine whether the University has an obligation to proceed with the investigation notwithstanding this request based on concern for the safety or well-being of the broader University community. Dillard reserves the right to take appropriate action in such circumstances, even in cases when the complainant is reluctant to proceed.

Retaliation

Dillard prohibits retaliation against anyone for inquiring about suspected breaches of University policy, registering a complaint pursuant to its policies, assisting another in making a complaint, or participating in an investigation under its policies. Retaliation is a serious violation that can subject the parties to sanctions independent of the merits of the sexual misconduct allegation. Anyone experiencing any conduct that he or she believes to be retaliatory should immediately report it to the Title IX coordinator.

Resolution

At the conclusion of the investigation, the investigator will determine whether the preponderance of the evidence indicates that the respondent has violated the policies on Sexual Misconduct, Stalking, and Dating and Domestic Violence. The investigator will then provide her or his conclusions and any recommended actions to the appropriate University office. For staff respondents, the appropriate office is the Office of Human Resources in collaboration with the respondent’s manager(s). For student respondents, the appropriate office is the Dean of Students Affairs. For faculty respondents, the appropriate office is the Office of Human Resources in collaboration with the respondent’s manager(s).

The appropriate office will review the conclusions and then, in consultation with the Title IX coordinator, the Office of Human Resources and/or the Dean of Student Affairs, will make a decision concerning any corrective or remedial actions that will be imposed.

When a violation of the policies on Sexual Misconduct, Stalking, and Dating and Domestic Violence is found, the University’s response is based on several factors, including the severity of the conduct and any prior policy violations, and aims to prevent problems from recurring and remedy any discriminatory effects on a complainant or others. Violations will result in disciplinary actions, which can include, but are not limited to, written warnings, loss of privileges, mandatory training or counseling, probation, suspension, demotion, exclusion, expulsion, and termination of employment, including revocation of tenure. Disciplinary action will be in accordance with relevant policies and/or procedures and other requirements set forth in the Staff Handbook, Faculty Handbook, or Student Handbook or others that may be developed over time. In addition, the University may take steps to address the effects of the conduct on victims and others, including, but not limited to, counseling and support resources, academic and housing assistance, change in work situations, leaves of absence, and training or other preventative measures.

The complainant and the respondent will be notified in writing, at the same time, of the outcome of the investigation, including whether the alleged conduct was found to have occurred, any individual remedies offered or provided to the complainant, any sanctions imposed on the respondent that directly relate to the complainant, and other steps that have been taken to eliminate a hostile environment and prevent recurrence. When required by law, the university will also provide the complainant with notification of all disciplinary sanctions assessed on respondent. Notification of findings and sanctions may be provided to the complainant and the respondent in separate correspondence from the Title IX coordinator and the appropriate office imposing corrective action.

In most cases, the University investigates and resolves cases, including determining what corrective and remedial actions will be taken, within 60 days of notice of the complaint, though this may vary based on the availability of witnesses, the scope of the investigation, or unforeseen circumstances. Extensions of time may occur for good cause and with written notice to the complainant and respondent of the delay.

Appeals

The complainant or respondent may appeal a decision. The appeal must be made within ten (10) business days of the date of the written notification of the conclusion of the investigation, or if a sanction is being appealed, within 10 business days of the date of the written notification of the sanction imposed. An appeal must be in writing, submitted to the Dean of Student Affairs for students and the Director for Human Resources, as appropriate, and specify the substantive and/or procedural basis for the appeal. The original finding is presumed to have been decided reasonably and appropriately by a preponderance of the evidence, and the only grounds for appeal are as follows:

• A procedural or substantive error significantly impacted the outcome of the investigation;
• New evidence, unavailable during the original investigation, could substantially impact the original finding or sanction. The person filing the appeal must include a description of this new evidence, why it was not available during the investigation, and how it could impact the outcome of the investigation.
• The sanctions assessed are substantially disproportionate to the findings.

The appropriate individual below will review the appeal and issue a written decision, which shall be final and not subject to further appeal. The decision will be issued as expeditiously as possible, and the appeal process is usually 30 days, though this may vary based on the scope of the investigation or unforeseen circumstances

Violence Prevention Policy

Violence prevention on campus is a community responsibility. It is the responsibility of all students and employees to be alert to the possibility of campus violence on the part of prospective, current, or former students or employees as well as campus visitors. Students shall immediately report any violent behavior, potential for violent behavior, or threatening behavior to the Office of Student Affairs or the Dillard University Police Department. Employees shall immediately report any violent behavior, potential for violent behavior, or threatening behavior to Human Resources or the Dillard University Police Department.